Legal Administrative Assistant

Overview Wilson Elser is a national law firm with more than 1,400 attorneys across 46 offices. We are recognized among the top 100 law firms and ranked in major industry publications. Our culture emphasizes teamwork, collaboration, client service, and innovation, with a focus on empowering professionals to grow and thrive in their careers.We are committed to attracting and retaining professionals who value teamwork, collaboration, client service, and innovation. If you are a motivated professional seeking a long-term fit where you will be valued and empowered, apply for the Legal Administrative Assistant position in our Portland office.This position offers a flexible, hybrid working arrangement.The Position We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role helps manage case matters, coordinate filings and calendars, and ensure seamless communication to support the delivery of high-quality legal services.Key Responsibilities Provide support and administrative assistance to attorneys and colleaguesCoordinate new matter openings and closings, including conflict checks, engagement letters, and file managementPrepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authoritiesFile documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)Communicate with court personnel regarding procedures, rules, and deadlinesManage incoming mail, notices, and document distributionMaintain electronic and client files within the document management systemMaintain case calendars (hearings, depositions, mediations, deadlines) and distribute daily/weekly appearance reportsEnter attorney time and assist with billing support, client budgets, and billing inquiriesPrepare expense reports and assist with travel arrangementsManage vendor invoices, reimbursements and check requestsAssist with client billing inquiries, budgets, appeals and collectionsSupport additional projects and operational initiatives as neededQualifications High school Diploma or equivalent required3+ years of administrative experience, preferably within a law firm or litigation environmentFamiliarity with legal terminology, document formatting and court proceduresExperience with electronic filing systems preferredProfessional communication skills when interacting with attorneys, colleagues, clients, courts, and vendorsStrong organizational skills with the ability to manage multiple deadlinesAbility to maintain strict confidentialityComfortable working in an in-office/hybrid environmentWhy Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. Employment decisions are based on merit, qualifications, and competence, without regard to protected characteristics.Wilson Elser endeavors to make the website accessible to all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here.#J-18808-Ljbffr