Legal Assistant

Legal Assistant

We are seeking an energetic, high-level, Legal Assistant to join the Chicago office. This role provides essential administrative support to attorneys and paralegals to ensure a quality work product, and superior client service. The ideal candidate is a highly organized professional who possesses excellent time management, communication and problem-solving skills.

Essential Functions

• Provide high-level administrative and secretarial support to attorneys and paralegals, as assigned.
• Draft, format, and proofread correspondence, legal documents, reports, and forms with a high degree of accuracy and professionalism.
• Perform new client and matter intake, conflicts, and records intake processes
• Schedule appointments and coordinate internal and external meetings, including arranging catering and technology, as required
• Act as a liaison between attorneys, clients, staff, and external contacts
• Maintain and organize files—both electronic and physical—including filing emails, correspondence and legal documents
• Prepare expense reports for timely submission to accounting
• Enter attorneys' contacts and activity reports in the Firm's CRM (InterAction)
• Assist with processing invoices and billing processes; liaise with accounting, as needed.
• Maintain attorney CLE compliance records

Qualifications You Need

• 4+ years of experience providing administrative/secretarial support, preferably in Commercial Real Estate
• Must be available to work in-office 3 days per week
• Excellent business writing, editing, and proofreading skills
• Strong organizational and time management skills; ability to handle competing priorities effectively
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with legal practice tools (i.e., document management system, CRM, billing/timekeeping platform)
• Excellent interpersonal skills; ability to establish and maintain effective working relationships with attorneys and staff; a team player
• Ability to work independently in a fast-paced environment with a positive attitude

Compensation

The salary range for this position is based upon various factors including the individual's experience, skills, and qualifications. An estimate of the salary range for this position is: $54,000- $60,000. This role will also be eligible for an annual discretionary bonus.

Additional Information

• Full-time, non-exempt position
• Hybrid schedule, 3 in office days, 2 work from home days
• Monday to Friday, 9 a.m. to 5p.m., with 1 hour for lunch; occasional overtime expected
• Casual dress code
• Complimentary membership to onsite fitness center
• 8 paid holidays
• Generous 401(k) profit sharing plan and personal financial advisor
• Flexible spending accounts for medical, dependent care, and commuter benefits
• Premium medical insurance plans through BCBSIL
• Complimentary Basic Life, AD&D and Long-Term Disability insurance
• Complimentary Identity Protection
• Optional Vision, Dental, Voluntary Life, Accident, Critical Illness, Short-term Disability, and Pet Insurance
• Multi-generational and diverse workforce that advocates DE&I

About Us Masuda Funai is a national law firm focused on representing international and domestic companies entering, operating and expanding in the United States. The Firm assists clients in every aspect of business including establishing, acquiring, financing, and selling operations and facilities; transferring overseas employees to the U.S.; providing employment and benefits counseling; structuring the distribution and sale of products throughout the U.S.; and delivering commercial and patent litigation services. Our clients, many of whom have been represented by the Firm for decades, span many industries and technologies. In everything we do, we focus on providing timely and highly customized services that fit our clients' needs. Masuda Funai is an equal opportunity employer committed to promoting a diverse workplace.