Legal Assistant

• Provide high-level administrative and secretarial support to attorneys and paralegals, as assigned.
• Draft, format, and proofread correspondence, legal documents, reports, and forms with a high degree of accuracy and professionalism.
• Perform new client and matter intake, conflicts, and records intake processes
• Schedule appointments and coordinate internal and external meetings, including arranging catering and technology, as required
• Act as a liaison between attorneys, clients, staff, and external contacts
• Maintain and organize files—both electronic and physical—including filing emails, correspondence and legal documents
• Prepare expense reports for timely submission to accounting
• Enter attorneys’ contacts and activity reports in the Firm’s CRM (InterAction)
• Assist with processing invoices and billing processes; liaise with accounting, as needed.
• Maintain attorney CLE compliance records

• 4+ years of experience providing administrative/secretarial support, preferably in Commercial Real Estate
• Must be available to work in-office 3 days per week
• Excellent business writing, editing, and proofreading skills
• Strong organizational and time management skills; ability to handle competing priorities effectively
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with legal practice tools (i.e., document management system, CRM, billing/timekeeping platform)
• Excellent interpersonal skills; ability to establish and maintain effective working relationships with attorneys and staff; a team player
• Ability to work independently in a fast-paced environment with a positive attitude

• Full-time, non-exempt position
• Hybrid schedule, 3 in office days, 2 work from home days
• Monday to Friday, 9 a.m. to 5p.m., with 1 hour for lunch; occasional overtime expected
• Casual dress code
• Complimentary membership to onsite fitness center
• 8 paid holidays
• Generous 401(k) profit sharing plan and personal financial advisor
• Flexible spending accounts for medical, dependent care, and commuter benefits
• Premium medical insurance plans through BCBSIL
• Complimentary Basic Life, AD&D and Long-Term Disability insurance
• Complimentary Identity Protection
• Optional Vision, Dental, Voluntary Life, Accident, Critical Illness, Short-term Disability, and Pet Insurance
• Multi-generational and diverse workforce that advocates DE&I

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