Legal Assistant - Corporate/Commercial

Corporate/transactional Legal Assistant wanted for a respected Tampa Bay law firm - great benefits, collegial culture, and a stable long-term home!

This Jobot Job is hosted by: Natasha van der Griendt
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $60,000 - $65,000 per year

A bit about us:

A leading Tampa Bay law firm with over 50 years of history and 100+ attorneys practicing across multiple disciplines. Recognized consistently in Best Lawyers, Chambers USA, and Florida Super Lawyers, this firm has built its reputation on client service, collaboration, and community investment. With offices across Tampa Bay and a culture known for long-term employee retention, this is a firm people join and build careers at.

Why join us?

• Benefits: 18 days PTO, medical, dental, vision, 401K with match, and discretionary bonus
• Paid parking
• Dynamic and supportive team environment
• Career growth and professional development opportunities
• Commitment to work-life balance
• State-of-the-art technology and resources

Job Details

LEGAL ASSISTANT - BUSINESS TRANSACTIONS

Responsibilities

• Draft, format, and proofread transactional documents and correspondence, including engagement letters
• Keep attorney calendars, schedule meetings and calls, and handle client-facing logistics
• Open new matters and organize client and matter files within the firm's document systems
• Run document assembly and e-signature processes using DocuSign and Adobe Sign
• Support billing through time entry and review of prebills and invoices
• Serve as the registered agent point of contact, logging and routing service of process as it comes in
• Keep corporate entity records current, including resolutions and minute book assembly
• Handle client questions on filing status, fees, and deadlines, keeping them updated proactively
• Coordinate with third-party vendors such as filing services and couriers
• Safeguard the retention, security, and retrieval of confidential corporate records

Qualifications

• 2+ years supporting attorneys as a legal secretary or administrative assistant in a corporate or transactional practice preferred
• Prior hands-on experience with registered agent duties or corporate filings strongly preferred
• Comfortable with MS Office, Adobe Acrobat, e-signature tools, and document management platforms
• Working knowledge of state filing portals and the basics of corporate formation and compliance
• Strong communicator with a client-service mindset and sharp attention to detail
• A steady, discretion-minded professional who handles confidential material with care

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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