Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority owned law firm in the United States, is seeking an experienced Legal Assistant to join our Miami, FL office. This is a full-time position offering competitive compensation and a comprehensive benefits package.
About the Role
The Legal Assistant will provide administrative and litigation support to attorneys handling civil litigation matters, with a strong emphasis on electronic filing, electronic service, and document management.
The ideal candidate will have experience e-filing and e-serving documents in both Florida state and federal courts, along with proficiency in legal document management systems. Experience with MS One and Litify is strongly preferred.
Primary Duties and Responsibilities
- Prepare, format, e-file, and e-serve legal documents in Florida state and federal courts
- Ensure accurate and timely filing and service of pleadings, motions, notices, discovery documents, and other litigation materials
- Utilize MS One and Litify to manage, organize, retrieve, and distribute case-related documents
- Assist attorneys with preparing pleadings, correspondence, discovery documents, and other legal materials
- Maintain electronic case files and ensure documents are properly saved, labeled, and accessible
- Monitor court dockets, filing confirmations, and service notifications
- Calendar and track court deadlines, hearings, depositions, and other litigation-related events
- Coordinate electronic service of documents to opposing counsel and other parties
- Assist with scheduling depositions, mediations, hearings, and client meetings
- Communicate with attorneys, clients, court personnel, and opposing counsel regarding case-related matters
- Review documents for accuracy, completeness, and compliance with applicable court filing requirements
- Provide general administrative and litigation support to attorneys and legal teams
Qualifications
- 3+ years experience as a Legal Assistant or Litigation Legal Secretary in a law firm environment
- Experience e-filing and e-serving documents in both Florida state and federal courts required
- Familiarity with Florida Courts E-Filing Portal and federal CM/ECF filing procedures
- Experience with MS One and Litify strongly preferred
- Strong understanding of legal document preparation, formatting, filing, and service procedures
- Experience maintaining electronic case files and utilizing legal document management systems
- Familiarity with civil litigation procedures and court deadlines
- Proficiency in Microsoft Office, including Word, Outlook, and Excel
- Excellent organizational, time-management, and multitasking skills
- Strong attention to detail and ability to manage multiple deadlines
- Excellent written and verbal communication skills
- Ability to work independently while providing reliable support to attorneys and legal teams
- Professional, dependable, and client-service oriented
What We Offer
QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:
- Medical, dental, and vision insurance
- Employer-paid life insurance and short-term disability
- 401(k) with employer match
- Paid vacation, holidays, and personal time off
- Opportunities for professional growth and advancement within a national law firm
To Apply
For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience.
QPWB is an Equal Opportunity Employer.
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