Billing Coordinator

Location: Newport Beach, CA (Onsite)
Compensation: $85,000 - $105,000 DOE
Employment Type: Direct Hire

About the Opportunity

We are seeking a detail-oriented and highly organized Billing Coordinator to join a well-established professional services firm in Newport Beach. This individual will play a critical role in managing the billing process, supporting accounts receivable activities, and serving as a liaison between professionals, clients, and accounting operations.

The ideal candidate will have experience in a law firm or other professional services environment where time-based billing is a core function. Candidates from legal, public accounting, consulting, architecture, engineering, or similar service-based industries are encouraged to apply.

Key Responsibilities

• Manage the full billing cycle, including pre-bills, revisions, billing adjustments, and final invoice processing.
• Coordinate with professionals to review time entries, expenses, and billing requests.
• Generate and distribute client invoices accurately and on schedule.
• Monitor accounts receivable and follow up on outstanding invoices and collections.
• Process client payments and maintain accurate billing and payment records.
• Resolve billing discrepancies and respond to client inquiries regarding invoices and payments.
• Prepare aging reports and assist with collections efforts.
• Process cash receipts, deposits, and daily banking transactions.
• Perform account reconciliations and maintain accurate financial records.
• Partner with accounting leadership to improve billing processes and reporting.
• Assist with special projects and administrative accounting duties as needed.

Qualifications

• 3+ years of billing, accounts receivable, collections, or accounting experience.
• Law firm billing experience is strongly preferred.
• Candidates from professional services environments with time-based billing experience will also be considered.
• Strong understanding of billing, accounts receivable, and general accounting principles.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and customer service skills.
• Proficiency in Microsoft Excel and accounting/billing software.

Preferred Experience

• Legal billing experience.
• Time and expense billing environments.
• Professional services industries such as law, CPA firms, consulting, architecture, or engineering.
• Bachelor's degree preferred