Legal Receptionist

This position supports front desk operations, visitor management, conference room coordination, phone coverage, hospitality services, and light administrative duties.

Responsibilities

• Meet and greet all visitors, clients, and employees professionally while maintaining front desk appearance and office security procedures
• Answer and direct incoming calls and emails using professional phone and email etiquette
• Schedule, maintain, and prepare conference rooms with supplies, beverages, video conferencing, catering, and hospitality services
• Manage visitor check-in procedures and monitor staff whereabouts to appropriately handle calls, visitors, and inquiries
• Perform light administrative and clerical duties including invoice entry, filing, document preparation, calendar management, appointment scheduling, and meeting coordination
• Prepare legal documents and correspondence from drafts or dictated text as required
• Support attorneys, paralegals, and legal administrative staff with daily office tasks and deadline management
• Maintain organized lobby, workspaces, supply rooms, and conference areas
• Order and organize office supplies, refreshments, and catering as needed
• Provide concierge-style support by assisting guests, clients, and staff with local area information and services
• Assist with issuing and tracking office property such as ID badges, phones, directories, or related materials
• Participate in office initiatives, community service events, and additional duties as assigned
• Lift and move office supplies or materials up to 50 pounds when necessary

Requirements

• High school diploma required; Associate or Bachelor s degree preferred
• Minimum three (3) years of related business experience preferred, with strong preference for administrative, receptionist, switchboard, or legal office experience
• Experience within a law firm or legal environment strongly preferred
• Proficiency in Microsoft Office Suite, including Word and Excel
• Strong customer service, communication, organizational, and multitasking skills
• Professional appearance, clear speaking ability, and polished presentation required
• Ability to handle confidential information and maintain professionalism at all times
• Comfortable working with technical equipment and office systems
• Detail-oriented with the ability to manage multiple priorities in a fast-paced office environment
• Professional business attire required
• Virtual interview process