Job Title: Legal Secretary
Location: Newport Beach, CA 92660
Salary/Payrate: $100K - $115K, bonus, profit sharing and excellent benefits
Work Environment: Hybrid (2 of days WFH)
Term: Fulltime
Bachelor’s degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
Job Description:
We are looking for Legal Administrative Assistants (LAA) with 5-10 years of litigation experience in civil litigation to join our team. This role requires a team player with full knowledge of filing in federal and state courts, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.Probate and Appellate experience is a plus!
Responsibilities:
- Compose drafts and revise legal documentation, reports, correspondence, memoranda, discovery, pleadings and other legal documents from written and/or oral drafts, proofread and correct spelling and usage errors.
- Perform administrative tasks such as filing, coding and organizing documents, entering client billable time, and opening new files.
- Prepare, finalize and submit court filings (electronic and physical) with state and federal courts as required by assigned attorney’s practice and serves legal documents as needed.
- Oversee organization of case files and maintain notebooks and records as needed.
- Sort, scan and process incoming mail, utilize appropriate delivery services when necessary and follow up on timely delivery.
- Initiate conflict of interest memoranda, opening of new files with the file room personnel; maintain client and general files as needed.
- Schedule conferences and depositions and maintain calendars for attorneys and paralegals.
- Responsible for the coordination of travel, including airline reservations/ online check-ins, hotel reservations, ground transportation, etc.
- Arrange for reservation of conference rooms and greet clients and guests.
- Assist with time/billing entries as needed; edit pre-bills as necessary.
- Utilize internal data sources such as the document management system and website searches to retrieve information for attorneys.
- Retrieve electronic court decisions through websites or services such as Westlaw.
- Perform back-up Legal Support Team duties when needed and assist colleagues as needed.
- Proactively demonstrate effective teamwork and communication with team members and all firm personnel; actively participate in regular team meetings to discuss current projects and workflow; and take personal responsibility for regular exchange of information and training tips with team members for maximum job effectiveness.
Qualifications/Requirements:
- High School Diploma or GED required; undergraduate degree or some college is preferred.
- Five to ten years of administrative or legal litigation secretarial experience in relevant practice area.
- Full knowledge of filing in federal and state courts.
- Probate and Appellate experience is a PLUS!
- Must have docketing/calendaring experience.
- Proficiency in Microsoft Word and Outlook, basic knowledge of Excel, PowerPoint and general database systems; working knowledge of current technology to include imaging and scanning applications.
- Ability to adapt to change and balance competing demands in a fast-paced environment.
- Confidence, adaptability, attention to detail, and ability to take ownership and monitor a caseload.
- Strong interpersonal communication to include collaboration skills.
- Must be self-motivated, energetic, possess the ability to take direction well, and collaborate as a team member.
- Ability to develop trust and maintain confidentiality.
- Ability to successfully perform position requirements with excellent organizational, time management, and prioritization skills required.