Legal Secretary- Corporate

A highly respected regional law firm is seeking an experienced Legal Secretary to join its Corporate Practice Group. This position provides administrative support to a team of four attorneys in a collaborative, fast-paced environment. The ideal candidate is proactive, detail-oriented, and thrives on keeping busy professionals organized while delivering exceptional client service.

Key Responsibilities

• Provide day-to-day administrative support to a team of four corporate attorneys.
• Prepare, revise, proofread, and format a variety of legal documents, correspondence, agreements, and closing materials.
• Manage attorney calendars, schedule meetings and conference calls, and coordinate domestic travel arrangements.
• Open new client matters, maintain electronic and physical files, and ensure compliance with firm procedures.
• Prepare engagement letters, conflict requests, and matter-related documentation.
• Coordinate document execution, including electronic signature processes and closing logistics.
• Assist with corporate transactions by organizing due diligence materials, signature packets, and closing binders.
• Enter attorney time, assist with billing, and coordinate with the accounting team to ensure timely invoicing.
• Monitor deadlines and maintain organized case and transaction files.
• Prepare expense reports and process reimbursements.
• Assist with client presentations, marketing materials, and other special projects as needed.
• Provide additional administrative support to the Corporate Practice Group as assigned.

Qualifications

• 3+ years of legal secretary or legal assistant experience in a corporate, transactional, or business law practice.
• Strong proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Experience with document management systems such as iManage is preferred.
• Exceptional proofreading, grammar, and document formatting skills.
• Excellent organizational abilities with the capacity to prioritize multiple assignments and meet deadlines.
• Professional communication skills and a client-focused approach.
• Ability to work both independently and collaboratively in a team-oriented environment.