Legal Secretary

Pay: $75,000.00 - $80,000.00 per year

Why This Is a Great Opportunity

• Join an established litigation team handling sophisticated insurance defense matters
• Work closely with experienced attorneys in a collaborative, professional environment
• Take ownership of important case support, scheduling, filings, and litigation coordination
• Enjoy a hybrid schedule after getting established with the team
• Build on your insurance defense experience while supporting a diverse civil litigation practice
• Competitive compensation with flexibility for candidates bringing extensive relevant experience

Location: Newport Beach, CA. This is a hybrid opportunity with an initial onboarding period in the office, followed by a schedule of approximately three days onsite and two days remote once established.

Note: Candidates must have 2+ years of legal secretary experience supporting insurance defense matters. Strong litigation support, organization, calendaring, and document preparation skills are essential.

About Us

We are an established Southern California civil litigation practice representing insurers, businesses, professionals, and organizations across a broad range of matters. Our team values responsiveness, accuracy, collaboration, and proactive case management while maintaining a professional and supportive work environment. Confidential Employer.

Job Description

• Provide day-to-day administrative and litigation support to attorneys handling insurance defense matters
• Prepare, revise, proofread, and format pleadings, correspondence, discovery, and other legal documents
• Manage attorney calendars, court deadlines, hearings, depositions, mediations, and meetings
• Coordinate electronic and court filings while ensuring deadlines and procedural requirements are met
• Maintain organized electronic and physical case files
• Assist with discovery coordination, document production, and case-related correspondence
• Communicate professionally with clients, courts, opposing counsel, experts, and vendors
• Support attorneys with trial preparation and other litigation-related administrative needs
• Track deadlines and proactively follow up on outstanding tasks and case requirements

Qualifications

• 2+ years of insurance defense legal secretary experience
• Strong knowledge of civil litigation procedures and legal terminology
• Experience preparing and formatting litigation documents
• Strong calendaring and deadline management skills
• Excellent proofreading, organization, and communication abilities
• Ability to manage multiple priorities in a deadline-driven environment
• Proficiency with Microsoft Office and legal document management systems
• California litigation experience strongly preferred

Why You Will Love Working Here

You will be part of an experienced litigation team where strong legal support professionals are valued as an essential part of case success. The role offers meaningful responsibility, exposure to varied insurance defense matters, hybrid flexibility after onboarding, and the opportunity to work closely with accomplished attorneys.

JPC-2168

Benefits:

• Dental insurance
• Paid time off
• Retirement plan
• Vision insurance