Licensing and Sample Coordinator

• Licensing Role and Responsibilities
  • Serve as the primary day-to-day point of contact with licensors, including CLC, Fanatics, Exemplar, and other licensing partners, maintaining strong relationships and ensuring effective communication across all licensing activities.
  • Collaborate with leadership to identify and submit new licensed product opportunities, including product category expansions and new license requests.
  • Submit licensed artwork, product concepts, and channel requests to licensors while managing the approval process to ensure timely feedback and authorization for production.
  • Track licensor samples in accordance with licensing agreements, ensuring proper documentation, timely submission, and compliance with all contractual requirements.
  • Prepare royalty reports for licensors by compiling royalty-bearing sales data for monthly and quarterly reporting.
  • Ensure compliance with licensing agreements by monitoring licensee activity, updating royalty rates, and maintaining accurate factory disclosure records in accordance with contractual requirements.
  • Support leadership in fostering and maintaining strong relationships with licensors and agents to advance the growth of the university brand.
  • Coordinate with cross-functional teams on corporate responsibility surveys and participate in quarterly FLA trainings and webinars.
• Sample Coordination
  • Collaborate with Product Development team to prepare trade show and showroom sample needs, including pulling, organizing, packing, and shipping required items.
  • Track and coordinate embellishment testing for product development samples to maintain quality standards
  • Organize and maintain studio sample inventory
  • Assist with receiving, unloading, and processing returning trade show samples and marketing materials

• Bachelor’s degree preferred, or equivalent combination of education and relevant experience
• 1–3 years of experience in administrative support, brand licensing, or a related field
• Knowledge of collegiate licensing and familiarity with fabric and material types preferred

• Advanced proficiency in Microsoft Office, including Excel, PowerPoint, and Outlook
• Strong computer skills with the ability to manage and organize information accurately and efficiently
• Strong verbal and written communication skills
• Highly organized with exceptional attention to detail and follow-up skills
• Ability to manage multiple priorities and adapt to changing business needs
• Self-motivated and able to work independently with limited supervision
• Collaborative team player with strong time management and organizational skills
• Professional, dependable, and able to handle confidential information with discretion

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift and move materials weighing up to 25 pounds as needed

• Competitive Pay – We believe in rewarding success and showing our employees just how much, they’re valued in a variety of different ways, including compensation.
• Health and Wellness – There’s nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle.
• Time away from work – Sometimes we need time away to be with family, enjoy our hobbies, focus on our health or just simply recharge.  We are committed to helping our employees create a work-life harmony!
• Growth and Development – We are constantly seeking to offer opportunities and support for personal and professional development.
• Financial planning and wellbeing – No matter what financial goals our employees have set, we want to help them get there.  We offer access to benefits, programs and education to help our employees to protect income, pay for expenses and invest in the future.  Including a generous 401(k) match!
• Extras, discounts, and perks – Generous discounts to our company and related companies, is just one of the cool extras we offer!
• Equal Opportunity Employment

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