Job Title: Litigation/Legal Assistant
Position Type: Regular, Full-Time, Potential for hybrid schedule after an initial 90-day onboarding, in-person period at the Irvine office
Location: San Diego, CA 92122
Hours: Monday-Friday 8 :00 am-5:00 pm
Position Summary:
The full-time Legal Assistant will be an integral part of a dynamic, award-winning legal team. This position represents a great opportunity for an experienced litigation legal assistant who enjoys managing details that keep cases on track, supporting sophisticated matters, and working closely with attorneys and colleagues in a collaborative environment. The ideal candidate must possess exceptional word processing skills, have strong technical, written and verbal communication skills and be able to prioritize competing tasks with poise and professionalism. The Legal Assistant will provide support to 3 attorneys desks. This position reports to the Director of Legal Operations and Office Managing Partner.
What You'll Do
- Keep litigation matters moving. Manage case files and assignments from opening through resolution, track next steps, and follow through until work is complete.
- Coordinate calendars and deadlines. Calculate, calendar, verify, and monitor deadlines; research applicable court, local, and judge-specific rules; and cross-check dates using systems such as eDockets, Milana, or CompuLaw.
- Prepare polished court filings. Format and proofread pleadings and other documents; prepare tables of contents and authorities; bookmark exhibits; and e-file in California state and federal courts.
- Finalize discovery for service. Coordinate communication with clients, Redact information; and apply Bates numbers.
- Support a busy attorney team. Provide high-level litigation and administrative support to three attorneys while coordinating competing assignments with accuracy, poise, and professionalism.
- Communicate proactively. Keep attorneys and team members informed, clarify priorities and deadlines, and raise questions or potential issues promptly.
- Own the administrative details. Coordinate travel, prepare expense reports, enter attorney time, maintain organized files, and handle other role-related administrative responsibilities.
Qualifications:
- High school diploma or equivalent required. Some college coursework is preferred.
- Must have 5+ years of experience as a Litigation/Legal Assistant in a litigation environment. Labor and employment experience is preferred but not required for the right candidate.
- Strong calendaring skills, including the ability to research and apply court, local, and judge-specific roles
- Hands-on experience with California state and federal e-filing requirements and procedures
- Advanced proficiency with Microsoft 365, particularly Word, Outlook, and Excel
- Exceptional proofreading, organizational, and attention-to-detail skills
- Sound judgment, initiative, and the ability to manage competing priorities and deadlines
- Clear, professional written and verbal communication skills and a strong commitment to client service
Compensation: $41-46/hour plus excellent benefits
- Competitive pay and incentives
- Medical, dental, vision, and flexible spending
- Firm paid benefits: EAP, Telemedicine, life insurance, STD, and LTD
- 401(k), paid holidays, paid time off and paid parental leave program
- Fun events and firm perks
- Business casual dress
- Annual Holiday event and more!