Luxury Event Sales Lead

Overview:

 

 

Responsibilities:

 

• Develops, prioritizes, and implements assigned events, some of which will include Balls, Weddings, Galas, Social Events, and Corporate Events. Responsible for planning and orchestrating the event from beginning to end
• Produce and negotiate contracts and maintain relationships with clients and preferred vendors
• Under the supervision of SVP/COO, compiles event cost estimates and submits to client for approval, tracks budget statistics, prepares event files, and produces management reports
• Completes necessary documents, including contracts, deposits, and correspondence
• Develops Estimate of Cost for the client staying within the allowed budget, while ensuring that the event meets The Events Company's target profit margins
• Works with Third Party Vendors to deliver necessary information and invoices to the Accounting Department for payment.
• Assists in the creation and execution of the theme and space layout of events
• Reviews with the Warehouse Manager; staging, staffing, transportation, delivery, set-up arrangements, and breakdown of props, décor, and supplies for each event
• Set up client meetings and event schedules, organize materials, review itineraries, and books third party services
• Coordinates services for client needs regarding invitations, signage, programs, graphics, entertainment, etc., within the event budget
• Required to be on-site for the set-up of the event to ensure that each element of the event is executed as sold to the client
• Determines appropriate responses to problems and emergencies to ensure the event is a success
• Provides project status updates to the Senior Operations Director
• Provides weekly updates of the event calendar
• Develops a detailed timeline for each event to ensure that all pertinent information is distributed to necessary departments/vendors, etc.
• Submits final billing to client and accounting department within 5 days of completion of event

Qualifications:

• Minimum 5 years of experience in high-end/luxury event planning with an event budgets of $250K+
• College Degree Preferred
• Proficient in Microsoft Word, Excel, PowerPoint, Canva, and Google Sheets.
• Able to work nights, weekends, and Holidays as business dictates.

 

Please submit a portfolio of your past work along with a resume enclosed in your application.

 

EOE

 

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