Material Coordinator

Location: Milan, Illinois
Work Arrangement: Onsite
Schedule: 2nd/3rd Shift Split
Pay: $25/hr
Visa Sponsorship: Not available now or in the near future

Position Overview

We are seeking a Material Coordinator to support day-to-day production operations, workflow coordination, order tracking, reporting, and communication across teams. This position will help ensure customer orders move through the operation on schedule while supporting department priorities, employee coordination, training, compliance, and continuous improvement initiatives.

This is a great opportunity for someone who is organized, dependable, comfortable working in a fast-paced environment, and able to communicate effectively with both production employees and support teams.

Key Responsibilities

Order & Workflow Coordination

• Monitor order queues and workflow progression to help ensure customer orders are completed on time.
• Coordinate daily department activities and operational priorities.
• Track action items and follow up to ensure timely completion.
• Identify orders that are at risk of delay and escalate issues appropriately.
• Assist with recovery plans to minimize customer impact.
• Track on-time delivery, backlog, aged orders, and service-level performance.

Communication & Operational Support

• Serve as a point of contact between production employees and support teams.
• Communicate operational updates, process changes, and department information.
• Coordinate cross-functional activities and resources.
• Support employee engagement and department communication efforts.
• Assist with workforce planning and department scheduling as needed.

Reporting & Performance Tracking

• Track department KPIs related to productivity, quality, safety, and delivery.
• Assist supervisors in identifying trends and opportunities for improvement.
• Maintain accurate operational and department records.

Training & Compliance

• Coordinate employee training schedules.
• Support compliance with company policies, procedures, and applicable requirements.
• Assist with audits, assessments, and corrective-action tracking.
• Maintain standard work instructions and department procedures.

Continuous Improvement

• Identify process gaps and recommend potential improvements.
• Support continuous improvement projects and operational initiatives.
• Assist with the implementation of updated processes and procedures.

Resource Coordination

• Monitor office and operational supply needs.
• Coordinate equipment requests, repairs, and service needs.
• Support department resource planning.

Required Qualifications

• High School Diploma or GED.
• Experience with material coordination, production support, operations coordination, or a related environment.
• Strong verbal and written communication skills.
• Basic computer skills.
• Strong organizational skills with the ability to track multiple priorities and follow through on action items.
• Ability to coordinate effectively with production employees, supervisors, and support teams.
• Comfortable working in a fast-paced operational environment.

Schedule & Work Requirements

• 2nd/3rd shift split schedule.
• Specific shift hours will be communicated once finalized.
• Overtime may be required based on operational needs.
• Metatarsal safety boots are required.
• Candidates must be able to work onsite and accommodate the required shift schedule.