OFFICE ADMINISTRATIVE ASSISTANT

Purpose

Providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; responding to inquiries from a variety of internal and external sources and maintaining a pleasant, effective office atmosphere where students, staff and public feel comfortable; Assist with the organization of conferences, meetings and other events: provide administrative support to the staff.

Administrative assistant responsibilities

Handling incoming calls.

Managing filing systems.

Coordinating events as necessary.

Greeting clients and visitors as needed.

Updating paperwork, maintaining documents and word processing.

Creating, maintaining and entering information into databases.

Maintaining supply inventory by checking stock to determine inventory level, anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Performing general office clerk duties and errands.

Required skills

Attention to accuracy and detail

Ability to work calmly under pressure

Excellent multi-tasking skills

Ability to work well with others.

Administrative assistant requirements

High school diploma, Associate Degree preferred

Previous work experience as an office administration or assistant

Strong written and spoken communication skills

Familiarity with Data management systems and MS office components

Proven track record of quality customer service

Proven capacity to work as part of a multicultural workforce, demonstrating sensitivity and competency in working with individuals and groups of diverse cultural, socioeconomic and lifestyle backgrounds.