Office Administrative Assistant

Duration: 3 months, possibility of extension
Pay: $20 hourly

Job Summary:

• Under the direction of the university Registrar, the Registrar's Office Administrative Assistant will provide support with a variety of student records and registration-related tasks.
• This position requires strong attention to detail, the ability to follow established procedures, and the capacity to work independently.
• The successful candidate will assist with degree audit processing, student records research, registration support, and documentation of findings related to student issues.

Job Responsibilities:

• Process manual degree audits for all Summer 2026 graduation candidates.
• Help with ordering diplomas for all Summer 2026 graduates.
• Assist with registration-related activities and student records maintenance.
• Research student issues within university systems and supporting records.
• Prepare clear, concise, and professional written summaries of student cases and investigations.
• Review and update electronic documents and records as directed.
• Assist with data entry, record verification, and quality assurance activities.
• Support special projects and other administrative functions within the Registrar's Office.
• Maintain confidentiality of student records and information in accordance with university policies and applicable regulations.

Required Skills & Experience:

• Experience using a Student Information System (SIS).
• Ability to manage multiple assignments simultaneously while maintaining accuracy.
• Ability to analyze information and identify discrepancies in student records.
• Strong problem-solving and critical-thinking skills.
• Commitment to maintaining confidentiality and handling sensitive information appropriately.
• Ability to communicate professionally with faculty, staff, and students.
• Basic proficiency with Adobe Acrobat and PDF document editing.
• Familiarity with navigating and searching university academic catalogs.
• Proficient in Microsoft Excel, including filtering, sorting, and working with spreadsheets.
• Strong written communication skills, including the ability to prepare clear and concise summaries.
• Excellent attention to detail and accuracy.
• Ability to follow detailed written instructions and complete tasks without omitting required steps.
• Strong organizational and time management skills.
• Ability to work independently and meet established deadlines.

Preferred Skills & Experience:

• Experience with PowerCampus, Banner, or Colleague.