Office Administrative Assistant (Remote)

The Office Administrative Assistant provides administrative assistance to all plant personnel. This position is the initial contact for visitors and telephone calls and thus manages themselves in a professional manner at all times. The position supports plant employees and financial departments.

Essential Responsibilities

• Represents Minnkota in a positive light
  • Receives visiting guests in a welcoming manner
  • Expresses self on the telephone in a courteous professional manner
  • Expresses self in a kind and positive manner to fellow employees to ensure cooperation and team work throughout the station
  • Shares knowledge of Minnkota as a tour guide

• Provides administrative support to plant staff and employees
  • Records accurate meeting minutes
  • Composes documents that are understandable, grammatically correct, and professional
  • Ensures adequate supply of groceries, office supplies and stocks kitchen and coffee area
  • Organizes digital photography files to ensure ease of retrieval
  • Utilizes office equipment to meet the needs of the station
  • Assembles operations and coal handling yearly work schedules and vacation schedules
  • Acts as backup to other administrative staff
  • Enters work orders for maintenance activity
  • Order, pickup or arrange delivery of meals
  • Sort, distribute and pick up mail
  • Data entry
  • Assist in setup of rooms for meetings

• Provides support to financial departments
  • Processes blanket purchase order deliveries
  • Ensures that GF accounting and procurement receive clear scanned documents
  • Ensures proper accounting of expense requests and authorize them
  • Submits requisitions as necessary
  • Ensures proper inventory levels by issuing, and reconciling of bulk product levels
  • Reports accurate hour and mileage use of vehicles
  • Reconciles credit card statement

Organizational Competencies

• Safety
• Integrity
• Teamwork
• Innovation
• Reliability

Job Competencies

• Approachability
• Action Oriented
• Flexibility and Adaptability
• Time Management
• Organizing