Top-tier international law firm with a broad corporate and litigation practice is seeking an Office Administrative Coordinator. They will provide general office support to the office and its Attorneys and Professional Staff. The Office Administrative Coordinator will support the front-of-house functions and provides reception and conference center coverage.
Key Responsibilities
Provides administrative support for day-to-day activities in the office
Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Greets guests, assigns offices, assists guests with secretarial support, assists with travel/hotel needs and creates name cards for guests
Schedules meetings, books conference rooms and maintains the visitor log; manages conference room setups to ensure reservation requests are met prior to scheduled meeting; manages video conferencing setups, assists guests with connecting to WIFI and with login troubleshooting
Answers incoming calls (locally and nationally) and directs them appropriately
Liaison to building management; submit service requests
Maintains leave calendar and manages out-of-office backup support, including Legal Support Specialists
Receives and directs deliveries and keeps accurate logs
Participates in the planning and execution of in-house events and activities
Arranges for catering and acts as liaison between food service staff and firm to ensure perfect order and timing. Directs caterers upon arrival. Manages supplies and beverage inventory
Submits invoices for payment and direct vendor contact
Coordinates, oversees, and/or performs a wide variety of administrative duties on behalf of Shareholders, Directors, and/or Managers, as requested
Assists with other department activities as needed and performs additional duties and responsibilities as assigned
Qualifications
High School Diploma; College Degree in Hospitality Management is a plus
Five years of experience in a professional administrative position, preferably in a large or mid-size organization
Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
Numbers & Facts
Location
Phoenix, AZ
Skills
Administrative Skillsunmatched
Beveragesunmatched
Billingunmatched
Calendar Managementunmatched
Catering Servicesunmatched
Computer Skillsunmatched
Conference Managementunmatched
Food Servicesunmatched
High School Diplomaunmatched
Identify Issuesunmatched
International Lawunmatched
Legalunmatched
Legal Support Skillsunmatched
Litigationunmatched
Maintenance Servicesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Windows Operating Systemunmatched
Microsoft Wordunmatched
Property Managementunmatched
Telephone Skillsunmatched
Videoconferencingunmatched
Wi-Fiunmatched
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