Office Administrator

Wilson & Company, Inc., Engineers & Architects is currently seeking a flexible, motivated Administrator to assist with a number of tasks and bring a positive attitude to the group. This position provides project support, including meetings and travel arrangements, invoicing, document processing, filing, and other related tasks; basic office administrative support, including reception, document processing, filing, office-related errands, shipping and other related tasks; and special projects as direct by your supervisor.

Essential Job Duties:

• Provide general administrative and clerical support to ensure efficient and effective office operations.
• Answer and direct phone calls, take messages, and assist with inquiries in a professional and courteous manner.
• Greet and assist visitors, clients, and employees, creating a positive and welcoming atmosphere.
• Sorts and routes incoming mail; prepares outgoing mail.
• Maintains office supplies.
• Maintains filing system (marketing, project, and general information).
• Project support, including meeting and travel arrangements, invoicing, and document processing.
• Maintains local office checking account; check requests.
• Prepares local office expense reports and payroll for processing to Corporate.
• Prepares local office accounts payable/accounts receivable for processing to Corporate.
• Assist Project Managers with budgeting and other billing issues.
• Assist Office Manager with operating and capital expenditure budget as requested.

Required Skills:

• Proven experience as an administrative assistant or in a similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both written and verbal.
• Excellent organizational and time management abilities.
• Attention to detail and a high level of accuracy.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and exceptional interpersonal skills.
• Discretion and ability to handle sensitive information.

Required Experience:

• 4 to 6 or more years of administrative experience
• High School Degree or Equivalent
• Supervisory experience is preferred.
• Experience with Federal Badging is preferred.

Please note that Wilson & Company is not currently sponsoring applicants for work visas.

Pay Rate: $25.00/hr. - $30.00/hr. (Depending on experience.)

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