About the Role
We are looking for an Office Administrator to support our front office and operations team. This person will work closely with the office team to keep day-to-day operations running smoothly.
This is a hands-on, admin/secretarial position, ideal for someone organized, reliable, and comfortable in a fast-moving, service-oriented environment.
Key Responsibilities
· Provide general administrative and secretarial support to the office and leadership team
· Assist with scheduling and coordination of:
· Service calls and technician calendars
· Internal meetings and appointments
· Help maintain organized records and files (digital and/or paper), such as:
· Job information and customer details
· Internal documents and forms
· Answer and direct phone calls and messages in a professional manner (if applicable in their setup)
· Support basic office tasks, such as:
· Preparing and updating simple documents, forms, or spreadsheets
· Handling mail, scanning, copying, and filing
· Coordinate with technicians, sales, and other staff to ensure clear communication and follow-up on tasks
· Assist with ad hoc projects and "tangible items" as needs arise in the office (helping the team stay organized and on track)
Qualifications
· 1+ year of experience in an office, admin, or secretarial role preferred, but entry-level candidates will be considered
· Strong organization and time-management skills
· Clear, professional communication skills (in person, over the phone, and in writing)
· Comfortable working in a small, busy office environment supporting field operations
· Basic computer skills (email, calendar, basic documents/spreadsheets)
· Positive attitude, willingness to learn, and ability to support multiple people with different needs
What We're Looking For
· Someone who takes ownership of small but important details that keep the office running.
· A dependable, steady presence in the office who helps maintain order, organization, and good communication