Office Administrator

Coordinate staff and board meetings, events, scheduling, meeting materials, minutes, follow-ups, and catering.
Provide administrative support to the CEO, including correspondence, reports, calendars, deadlines, and deliverables.
Oversee office supplies, equipment, IT needs, inventory, and maintenance in collaboration with the Director of Operations.
Maintain the organization’s donor database, records, and personalized correspondence, including updates to donor information and communication preferences.
Collaborate with Development and Communications staff to prepare donor lists, reports, and analyses that support fundraising and outreach.
Process donations, pledges, tribute gifts, gift notifications, and employee giving and matching contributions.
Reconcile financial records with the CEO, CFO, and Development team.
Review timekeeping and attendance records and prepare biweekly payroll.
Coordinate with the external HR provider on compliance, employee records, benefits administration, and required staff training.
Facilitate new employee onboarding, including account access, equipment, keys, and orientation to organizational policies.
Manage incoming and outgoing mail and general organizational email.
Develop and improve office systems and procedures to support efficiency and productivity.
Proofread and edit organizational materials to maintain clear, consistent communications as needed.
Perform additional duties as assigned.