Office Administrator

Worldwide Medical Staffing
  • Mesa, Arizona
  • Quick Apply
9 days ago

Job Description

About Us:
We are a fast-paced, people-focused staffing company dedicated to delivering exceptional service to our clients and candidates. With a tight-knit team of 20 professionals, we foster a collaborative environment where every team member plays a critical role in our success. We are currently seeking a detail-oriented and proactive Office Administrator to help keep our operations running smoothly.

Position Overview:
The Office Administrator will oversee the day-to-day administrative operations of the office, including onboarding support, workstation setup, and office supply management. This is an ideal role for someone who thrives in a fast-moving environment and enjoys wearing many hats.

Key Responsibilities.
New Hire Onboarding & Workstation Setup:
  • Coordinate all onboarding logistics for internal team members.
  • Set up workstations, including computers, phones, email accounts, and software access.
  • Liaise with IT as needed to ensure systems are properly configured for each new hire.
  • Computer Equipment set-up/take down/relocate (inventory).

Office Supply & Equipment Management:
  • Answer Main Phone line.
  • Maintain and restock office supplies, equipment, and snacks.
  • Monitor inventory levels and manage vendor relationships.
  • Track office expenditures and ensure purchases remain within budget.
  • Manage outside vendors, Phone, Internet, IT, Etc.
  • Manage Birthday/Anniversary recognitions, office celebrations, Office team building event planning.
  • Holiday-Decor purchases, set up/down.

Qualifications:
  • 2+ years of experience in office administration, coordination, or a related role.
  • Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.).
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and deadlines in a fast-paced setting.

Benefits:
  • Health, dental, and vision insurance.
  • 401(k) retirement plan.
  • Paid time off and holidays.
  • Opportunities for professional growth and development.
  • A supportive, team-oriented work environment.

Numbers & Facts

LocationMesa, Arizona

Skills

  • Administrative Skillsunmatched
  • Budget Managementunmatched
  • Cloud Computingunmatched
  • Communication Skillsunmatched
  • Computer Workstationsunmatched
  • Cross-Functionalunmatched
  • Customer Support/Serviceunmatched
  • Dental Insuranceunmatched
  • Detail Orientedunmatched
  • Email Softwareunmatched
  • Event Managementunmatched
  • Expense Trackingunmatched
  • Inventory Levelsunmatched
  • Logisticsunmatched
  • Microsoft Officeunmatched
  • Multitaskingunmatched
  • Office Equipmentunmatched
  • Office Managementunmatched
  • Onboardingunmatched
  • Organizational Skillsunmatched
  • Presentation/Verbal Skillsunmatched
  • Service Deliveryunmatched
  • Slackunmatched
  • Supplier Relationship Management (SRM)unmatched
  • Systems Administration/Managementunmatched
  • Team Buildingunmatched
  • Team Playerunmatched
  • Telephone Skillsunmatched
  • Time Managementunmatched
  • Vendor/Supplier Managementunmatched
  • Vendor/Supplier Relationsunmatched
  • Vision Planunmatched
  • Writing Skillsunmatched

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