Office Administrator

Title:Administrative Executive / Office Administrator
Location: New Albany, Ohio, USA
Work Arrangement: Onsite
Employment Type: Contract 6 Months

Job Summary

Innova Software Services Inc. is seeking a highly organized, proactive, and dependable Administrative Executive / Office Administrator to oversee daily office operations, workplace services, and facility coordination at a large office location in New Albany, Ohio.

The successful candidate will support an office environment of more than 200 employees, manage equipment inventory, coordinate with building management, maintain operational records, and collaborate with local HR and international teams.

This role requires strong organizational skills, attention to detail, excellent communication, and hands-on proficiency with Google Sheets and Google Workspace.

Key Responsibilities

Office Administration and Workplace Operations

• Oversee daily administrative activities and ensure smooth office operations.

• Support workplace requirements for an office environment with more than 200 employees.

• Coordinate office supplies, equipment distribution, workspace arrangements, and general administrative requests.

• Maintain a clean, organized, safe, and productive workplace.

• Respond promptly to employee inquiries and operational needs.

Inventory and Asset Management

• Track, manage, and distribute office tools, equipment, and supplies.

• Maintain accurate inventory records and equipment check-in/check-out logs.

• Monitor stock levels and coordinate replenishment to prevent shortages.

• Maintain asset allocation and movement records.

• Support periodic inventory reviews and reconciliation.

Facilities and Building Management

• Act as the primary liaison with building management.

• Coordinate maintenance requests and facility-related service issues.

• Assist with workspace allocation and office setup requirements.

• Monitor workplace upkeep and coordinate timely resolution of facility concerns.

• Support established workplace safety and operational procedures.

Employee and HR Support

• Collaborate with local HR teams on employee onboarding and offboarding.

• Coordinate workspace and equipment readiness for new employees.

• Support employee events and workplace engagement initiatives.

• Assist with day-to-day administrative requirements and employee services.

Global Team Coordination

• Collaborate with international teams, including teams based in India.

• Coordinate operational reporting, administrative updates, and process alignment.

• Maintain effective communication across teams and time zones.

• Support consistent administrative workflows and documentation.

Google Workspace and Reporting

• Use Google Sheets to maintain inventory databases, operational trackers, and expense records.

• Apply spreadsheet formulas, formatting, and data validation to maintain accurate information.

• Prepare administrative reports and operational summaries.

• Use Google Docs, Google Slides, Google Drive, Gmail, and Google Meet for documentation and collaboration.

• Maintain organized digital records and ensure information accuracy.

Required Qualifications

• Previous experience in office administration, workplace operations, facilities coordination, office management, or a related administrative role.

• Strong hands-on proficiency with Google Sheets, including formulas, formatting, and data tracking.

• Experience using Google Workspace applications, including Google Docs, Google Slides, Google Meet, Gmail, and Google Drive.

• Excellent written and verbal communication skills.

• Strong organizational, multitasking, and time-management abilities.

• Ability to maintain accurate records and manage multiple operational priorities.

• Strong problem-solving skills and a proactive approach to workplace challenges.

• Ability to collaborate professionally with local and international teams.

• Ability to work onsite in New Albany, Ohio.

Preferred Qualifications

• Experience managing physical inventory, office assets, or equipment distribution.

• Experience supporting large office environments.

• Familiarity with facilities management and building maintenance coordination.

• Experience supporting employee onboarding and offboarding.

• Experience maintaining administrative expense reports and operational dashboards.

Key Skills

Office Administration | Workplace Management | Facilities Coordination | Inventory Management | Asset Tracking | Google Sheets | Google Workspace | Google Docs | Google Drive | Gmail | Employee Support | Office Operations | Vendor Coordination | Record Keeping | Reporting | Administrative Support

Application Details

Email:

HR@innovasoftservices.com

Subject: Office Administrator New Albany, OH

Interested candidates should submit an updated resume highlighting relevant office administration, inventory management, facilities coordination, and Google Workspace experience.