Office Administrator (Salt Lake City, Utah)

About Us

We offer complete building controls and engineering solutions, including precision design, software programming, graphics, and commissioning. Combining leading-edge technology, open-protocol solutions, and customized service, we help clients improve building management for greater efficiency, comfort, and security.

Job Summary

Control Solutions Group, Inc., an EMCOR Group company, seeks an organized, hospitality-minded, and proactive Office Administrator to join our Salt Lake City, Utah team.

In this role, the Office Administrator will serve as the anchor for our Utah branch operations. This pivotal role is responsible for the seamless daily logistics of our office, ensuring that our workspace remains a productive, comfortable, and welcoming environment for our entire team.

This role requires a "culture-first" mindset, with a proven ability to manage multiple priorities-from facility logistics and vendor coordination to event planning and employee onboarding activities. The ideal candidate will be a detail-oriented professional who takes pride in creating a workplace where employees feel supported and valued.

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Essential Duties & Responsibilities

Facility, Fleet & Office Operations

• Reception & Guest Relations: Serve as the primary face of the office. Greet all visitors and clients in a professional, welcoming manner, and coordinate arrival logistics to ensure a positive first impression of the company.
• Facility Oversight: Manage all aspects of daily office operations, including coordinating with cleaning vendors, overseeing building maintenance requests, and ensuring the physical space remains organized, professional, and welcoming.
• Fleet Management: Oversee branch vehicle logistics, scheduling, maintenance tracking, registration renewals, and general upkeep to ensure company vehicles are safe, clean, and ready for field support.
• Inventory & Supplies: Maintain all office and break room inventories. Proactively manage ordering to ensure the team is fully supported with necessary supplies and provisions.

Employee Experience & Culture

• Team Engagement: Coordinate and facilitate a regular "Office Lunch" for the entire staff, handling menu selections, order placement, and delivery logistics to promote team bonding.
• Event Planning: Take full ownership of internal events, including holiday celebrations, family appreciation events, and in-office training sessions. Manage everything from venue/catering logistics to internal marketing and execution.
• Workplace Environment: Maintain office aesthetics through seasonal decoration and workspace improvements that keep the office environment comfortable and morale high.

Talent & Operational Support

• Onboarding Coordination: Act as a key point of contact for new hires. Manage the preparation of new workstations, welcome packets, and initial office tours to ensure every new team member feels integrated and prepared from day one.
• Cross-Functional Flexibility: Provide adaptable, hands-on support across various departments,stepping in to assist team members with ad-hoc projects, administrative tasks, and operationalresponsibilities as business needs evolve.
• Catering & Meeting Support: Coordinate catering and logistical support for in-office meetings,technical trainings, and client presentations, ensuring a seamless experience for all attendees.
• Communication Hub: Serve as the friendly, organized "face" of the office, assisting with officewidecommunications and ensuring team needs are met with a proactive, service-orientedapproach.

Qualifications

• Proven experience in office administration, hospitality, or a related role.
• Excellent communication and interpersonal skills; ability to interact professionally with all levels ofthe organization.
• Proficient in Microsoft Office and standard office management software.
• A proactive, "can-do" attitude with a passion for building and maintaining positive team culture.

Benefits

We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Geographic Disclosure

Salt Lake City, Utah

Compensation Range: $49,000.00 to $65,000.00 / year (Commensurate with experience)

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