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Office Administrator

Florida State University

Tallahassee, FL

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JOB DETAILS
SKILLS
Administrative Skills, Animal Research, Calendar Management, Compensation and Benefits, Custodial Services, Data Collection, Database Administration, Human Resources, Interviewing Skills, Logistics Management, Maintain Compliance, Maintenance Services, Needs Assessment, Onboarding, Online Communications, Operational Strategy, Operational Support, Operations, Operations Management, People Management, Philosophy, Procedure Development, Purchasing/Procurement, Reconciliation, Regulatory Reports, Security Protocols, Staff Development, Technical Support, Time Management, USPS (United States Post Office), University/School Policies
LOCATION
Tallahassee, FL
POSTED
Today
Department

Laboratory Animal Resources within the Office of Research seeks to fill the Office Administrator position.

Responsibilities

The Office Administrator manages the daily operations of the Laboratory Animal Resources (LAR) front office, serving asthe primary point of contact for visitors, researchers, and staff while ensuring a welcoming, service-oriented environment that reflects the service standards of the LAR mission.

Administrative Operations

Evaluates office needs related to equipment, workflow, and materials; recommends improvements and develops procedures that support efficient operations; independently resolves routine inquiries by interpreting departmental and University policies. Provides direct administrative support to the LAR Director, including correspondence, data compilation, reporting, and calendar management; may offer similar support to other LAR administrative and professional staff.

Plans and executes Unit-wide events such as team-building activities, professional development sessions, and the triennial AAALAC reaccreditation site visit. Manages departmental receiving and delivery functions; tracks service requests with IT, Facilities, and Custodial Services.

The position may supervise a student Office Assistant as assigned.

Purchasing & Travel

Responsible for non-animal purchases through SpearMart and OMNI; serves as T-card and P-card proxy; manages the logistics of all department travel.

Human Resources Support

Responsible for job openings, including scheduling candidate interviews, providing information to the OVPR HR Rep for processing, and assisting candidates with onboarding. Serves as the Time and Leave Representative, ensuring accurate and timely reporting across employee groups, and manages the departmental leave calendar and electronic workflow.

Compliance, Security & Research Support

Serves as the primary administrator for the LAR animal census and reconciliation system; processes animal orders; prepares cage cards; maintains essential databases used for regulatory reporting and accreditation. Serves as departmental Security Representative for all LAR vivaria, managing personnel access, verifying required training and compliance, and ensuring adherence to security protocols. Additional responsibilities include providing administrative and technical support for ACUC activities.

Communications & Web Content

Reviews LAR and ACUC webpages to ensure material is current and accurate; develops materials for events and training registration; maintains LAR listservs.

Qualifications

High School diploma or equivalency and four years appropriate experience or a combination of post high school education and experience equal to four years.

Preferred Qualifications

Previous administrative work

We request a cover letter be submitted as a requirement in addition to your application and resume to be considered for this position.

Contact Info

Cassidy Cooksey at rsch-workforce@fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

We request a cover letter be submitted as a requirement in addition to your application and resume to be considered for this position.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check .

We request a cover letter be submitted as a requirement in addition to your application and resume to be considered for this position.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.

About the Company

F

Florida State University

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