Office Administrator

ARMORLUBE LLC

Tucson, AZ

JOB DETAILS
SKILLS
ADP, Administrative Skills, Adobe Acrobat, Calendar Management, Dental Insurance, Detail Oriented, Document Control, Documentation, Health Insurance, Housekeeping/Cleaning, Human Resources Management, Human Resources Processes, Inventory Management, Job Requisition Posting, Leadership, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Onboarding, Organizational Skills, People Management, Performance Reviews, Plan Meetings, Project Tracking, Purchase Orders, Purchasing/Procurement, Release Management/Engineering, Reporting Skills, Spreadsheets, Staff Training, Standard Operating Procedures (SOP), Support Documentation, Time Management, Travel Planning, Vision Plan
LOCATION
Tucson, AZ
POSTED
30+ days ago
Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Vision insurance

Job Responsibilities:
  • Maintain operational documentation, including SOPs, work instructions, and document control, support reformatting, updates, filing, and ensuring current versions are properly maintained (production, vendor, and compliance records.)
  • Maintain and track permits, certifications, registrations and compliance with local, state, and federal licenses and registrations
  • Prepare reports, spreadsheets, and correspondence
  • Coordinate meetings and maintain calendars
  • Coordinate employee travel for operational needs and site visits, including flights, hotels, transportation, and travel itineraries.
  • Coordinate new employee onboarding and training in ADP, including preparing onboarding materials and maintaining onboarding, training, and employee documentation records.
  • Assist with organizing employee performance review schedules, maintaining related documentation, and supporting leadership with tracking completion of review cycles.
  • Assist with tracking PTO and providing weekly dashboard to executive team
  • Post job openings, schedule interviews, assist with job offers and terminations
  • Assist with NDA routing and management of NDA list
  • Updates with release management of HR Employee Handbook
  • Maintain office and break room areas with cleaning schedule and inventory management and supplies, submitting purchase requisitions, and other general office duties as the arise
  • Maintain confidentiality
Job Requirements:
  • 5+ years of administrative experience (manufacturing environment preferred)
  • Proficiency in Microsoft Office 365 (Onedrive, Sharepoint, MS Word, MS Excel, MS power point), Adobe PDF, Docusign
  • Basic knowledge of HR practices; ADP a plus
  • Strong attention to detail and organizational skills
  • Ability to multitask and meet deadlines


About the Company

A

ARMORLUBE LLC

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