Office Administrator
Beacon Hill Staffing Group
Waltham, Massachusetts
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JOB DETAILS
SALARY
$25–$25 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Billing, Biology, Communication Skills, Continuous Improvement, Customer Support/Service, Detail Oriented, Documentation, Expense Reports, Fortune 500 Customers, Google Apps, Leadership, Legal, Multitasking, Nonprofit, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Coordination, Regulations, Reimbursement, Social Media, Team Player, Telephone Skills, Travel Planning, Writing Skills
LOCATION
Waltham, Massachusetts
POSTED
5 days ago
Our client, a nonprofit organization supporting campus-based student life, is seeking an Office Administrator to join its collaborative team in Waltham, MA. This onsite, 3-6 month contract opportunity offers $25/hour and has the potential to become permanent. The schedule will begin at 10-15 hours per week through early August, increasing to 30-35 hours per week thereafter, with a Monday-Friday schedule. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities
- Monitor and respond to emails, phone calls, social media messages, and other inbound communications
- Serve as the first point of contact for students, alumni, visitors, and prospective participants
- Assist with event registration, participant tracking, and administrative coordination for major programs
- Process invoices, reimbursements, and other financial documentation
- Maintain shared and programmatic calendars
- Attend weekly staff and planning meetings
- Support leadership with travel arrangements, expense reports, supply ordering, room reservations, meeting coordination, and database updates
Candidate Qualifications
- Strong written and verbal communication skills
- Friendly, professional, and customer-service-oriented approach
- Prior administrative or office support experience preferred
- Proficiency with Google Workspace (Docs, Sheets, Calendar, Slides, etc.)
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities and work independently
- Experience with Canva is a plus
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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Beacon Hill Staffing Group
Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing.
Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
Or you can visit one of our branch locations www.beaconhillstaffing.com/locations
We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/