Job Summary We are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, freight and logistics, AR/AP, and taking in customer orders. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Qualifications
High school diploma/GED required
Previous experience as an Office Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks
Highly organized with excellent time management skills and the ability to prioritize projects
Bilingual preferred
Numbers & Facts
Location
bay shore, NY
Job Type
Full-time
Skills
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Calendar Managementunmatched
Cargo/Freightunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Establish Prioritiesunmatched
Fax Machinesunmatched
High School Diplomaunmatched
Intuit Quickbooksunmatched
Logisticsunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multilingualunmatched
Office Equipmentunmatched
Order Processingunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Printersunmatched
Telephone Skillsunmatched
Time Managementunmatched
Writing Skillsunmatched
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