Office Assistant
Salary
$24.31 Hourly
Location
Police, Boca Raton, FL
Job Type
Full-Time
Job Number
04711
Department
Police Services
Division
Bureau of Field Services 22/07401
Opening Date
06/18/2026
Closing Date
6/27/2026 11:59 PM Eastern
FLSA
Non-Exempt
Bargaining Unit
N
Build Your Future with the City of Boca Raton!
At the City of Boca Raton, a career in public service is more than a job - it's your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.
Why Boca Raton?
As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to their employees:
Whether youre starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.
Apply now and join the city that's building careers and shaping a stronger tomorrow!
General Statement of Job:
Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.
Essential Functions
Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures;
Acts as receptionist, answers telephone inquiries about routine procedures and policies, relays and
dispatches messages as required; operates base station radio;
Types letters, invoices, reports, licenses, permits, contracts, requisitions, vouchers, personnel, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions;
Maintains files, assembles information from various sources for records and reports;
Maintains inventories and mailing lists, orders supplies, and prepares special purchase orders; processes receiver notices and DPVs;
Composes routine correspondence; prepares a variety of routine reports;
Collects fees and prepares invoices; verifies account balances on computer;
Operates standard office machines, word processing, and data entry equipment;
Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.
RELATED TASKS:
Composes routine correspondence; maintains radio communications log and equipment exchange log;
Computes and extends figures; posts records to accounts;
Prepares travel vouchers, collects receipts, and processes for reimbursement;
Sells Beach Permits;
Performs related tasks as required.
Knowledge, Skills and Abilities
General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 40 WPM; ability to make arithmetical calculations and file alphabetically; ability to establish and maintain effective working relationships with associates and the general public; ability to understand and follow oral and written instructions.
Minimum and Preferred Qualifications
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school, including a course in typing and three (3) years of clerical and typing experience.
SPECIAL REQUIREMENTS:
Possession of a valid State of Florida Class "E" drivers license with no more than six (6) points in a three (3) year period.
POST-OFFER BACKGROUND REQUIREMENTS:
The background check process for this position may include:
The City of Boca Raton is an Equal Opportunity, Inclusive, Veterans Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
BENEFITS SUMMARY
Full-Time Non-Bargaining Employees
ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.
Years of Service Accrual
0 to 5 full years 8 hours per month
5 to 10 full years 10 hours per month
10 to 15 full years 12 hours per month
15 full years and over 14 hours per month
CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.
SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:
Years of Service Percentage
Less than 2 full years 0%
2 to 5 full years 10%
5 to 10 full years 20%
10 full years or more 30%
Retirement (normal, early or disability) 50%
HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.
CONTINUOUS SERVICE BENEFIT: As of December 1, each year - Paid during the month of December.
Years of Service Benefit
5 to 10 full years $600 annually
10 to 15 full years $800 annually
15 full years and over $1,000 annually
RETIREMENT PLANS: The two pension/retirement options are listed below:
Optional: 457 Deferred Compensation Savings Plan is available.
HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.
FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State
TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City's Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.
MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.
EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cignas Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
02
What is the highest level of education you have completed? NOTE: You must attach proof (diploma or degree or transcripts) of highest education completed with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.
03
What area of study is your education?
04
Please indicate your level of proficiency in Microsoft Word.
05
Please indicate your level of proficiency in Microsoft Excel.
06
Please indicate your level of proficiency in Microsoft Outlook.
07
Are you able to type at least 35 WPM (words per minute)?
08
Do you possess and maintain a valid Florida drivers license - or are you able to obtain within thirty (30) days of hire?
09
How many years of previous experience do you possess in complex administrative or clerical work?
10
The Citys hiring process for position within the police department will include an extensive background check that is job-related and consistent with business necessity. This can include a drug and alcohol test, medical examination, polygraph, psychological exam, SSN Trace, Criminal search, Sex Offender Registry search, Global Homeland Security Watchlist search, employment verification, neighborhood check, fingerprinting, reference checks, and a Driving History Report. Any discrepancies between the information provided within this application, and the results of the background will be considered untruthful and will be cause for immediate disqualification. Do you understand the requirements and affirm that the answers contained in this application and questionnaire are honest and correct?
11
I acknowledge that if hired, I shall not have any tattoos on the neck, face head, scalp, or hands with the exception of the below. A single, simple band-style tattoo on the ring finger signifying lawful marriage. and/or Cosmetic tattoos that replace makeup and maintain a natural, professional appearance.
Required Question
Employer City of Boca Raton
Address 201 W. Palmetto Park Road
Boca Raton, Florida, 33432
Phone 561-393-7805
Website http://www.myboca.us