Accounts Payable, Administrative Skills, Billing, Communication Skills, Credit Cards, Detail Oriented, Documentation, Employee Orientation, Establish Priorities, Expense Reports, Fax Machines, Federal Laws and Regulations, HIPAA (Health Insurance Portability and Accountability Act), High School Diploma, Human Resources, Lift/Move 25 Pounds, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Quality Control, Quality Metrics, Staff Training, State Laws and Regulations, Team Player, Telephone Skills
Location: Culver City, CA
Schedule: Monday – Friday | Full-Time
Pay Rate: $26.00 – $28.00 per hour
About Us
Join a collaborative and mission-driven team where organization, efficiency, and attention to detail make a real impact. We are a growing company committed to delivering high-quality services while fostering a supportive and productive workplace.
Position Overview
We are seeking a proactive, detail-oriented Program Office Assistant to support daily operational and administrative tasks, staff training, HR activities, and other functions. This position is well-suited for candidates who excel in fast-paced environments, enjoy multitasking, and are committed to maintaining efficient operations.
Requirements
Company Overview:
High school diploma or G.E.D. required
Associate’s degree (A.A.) preferred
2+ years of hands-on administrative experience preferred
Experience in Human Resources or Office Administration strongly preferred
Proficiency in Microsoft Office (Word, Excel, Outlook)
Knowledge of office procedures and systems
Key Skills
- Strong attention to detail and accuracy
- Excellent organizational and multitasking abilities
- Ability to prioritize workload effectively
- Self-motivated and adaptable in a dynamic environment
- Professional communication skills
Responsibilities
- Provide general administrative and clerical support including mailing, faxing, scanning, copying and filing.
- Responsible for maintaining Office programs documentation and filing, recordkeeping systems. Retrieves and files information when needed.
- Provide administrative and operational support.
- Assist with preparation for New Hire Orientation by duplicating, sorting and distributing documents and assembling the New Hire Orientation notebooks.
- Assist with the review of cash and billing batches, mileage expense submittals, corporate credit cards expense reports, and other accounts payable processes.
- Provide back-up support to the front desk which includes greeting and directing visitors, answering and routing incoming phone calls, and receiving deliveries.
- Prepare and organize documents to conform to quality control standards, office procedures and system processes.
- Archive inactive records in accordance with the company’s document retention policies.
- Coordinate quarterly file shredding schedule according to company’s document lifecycle procedures and the state and federal rules and regulations.
- Assist with special projects as needed by the company.
- Assist with electronic file organization and archiving on the server.
- Other duties and projects assigned.
Physical Requirements
- Ability to lift up to 25 pounds
- Ability to stand or walk for extended periods
Training Provided
- Competency-based and on-the-job training
- HIPAA training
- Ongoing professional development opportunities
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401k
- Employee assistance program
- Paid time off
- Sick time
- Holiday pay
- Employee discounts
I
Institute for Applied Behavior Analysis