Office Assistant

Careerscape is recruiting on behalf of our client for an entry-level Office Assistant to support day-to-day administrative operations in a fully remote capacity. This is a great opportunity for an organized, detail-oriented self-starter looking to build a career in office administration with a stable, established organization.

Day to day, you will juggle a mix of scheduling, correspondence, data entry, and general office support, often shifting between tasks as priorities change. People who thrive in this role are naturally organized, communicate clearly in writing and over the phone, and take pride in keeping things running smoothly behind the scenes even when no one is watching.

Responsibilities

• Answer and route phone calls and emails in a professional manner
• Schedule and coordinate meetings, appointments, and calendars
• Maintain and organize digital files and records
• Enter and update data in company systems and spreadsheets
• Prepare and format documents, memos, and reports
• Order and track office supplies and vendor invoices
• Assist with onboarding paperwork for new hires
• Support team members with ad hoc administrative requests
• Monitor shared inboxes and follow up on outstanding items
• Help coordinate virtual meetings and take meeting notes

Requirements

• High school diploma or equivalent required, some college preferred
• Prior internship or administrative experience is a plus but not required
• Proficiency with Microsoft Office or Google Workspace
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines independently
• Comfortable working in a remote, self-directed environment
• Reliable high-speed internet and a quiet home workspace
• Positive, professional attitude and strong customer service mindset

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Remote work stipend for home office equipment
• Flexible scheduling within core business hours
• Opportunities for training and career advancement
• Employee assistance program
• Paid parental leave
• Company-provided laptop and software
• Collaborative, supportive remote team culture