OFFICE ASSISTANT - SMALL HS

JOB TITLE: OFFICE ASSISTANT, SMALL LEARNING COMMUNITY HIGH SCHOOL GROUP: Teamsters III LEVEL: 15 FLSA STATUS: Nonexempt WORKDAYS PER FISCAL YEAR: 205 HOLIDAYS: 13 SUMMARY: The position of Office Assistant at the small learning community high school is done for the purpose of providing general clerical and secretarial support to the school site; communicating information to staff and the public; providing and maintaining complete and accurate records; tracking and recording student attendance and providing information and/or direction as may be requested.

CONTEXT AND WHO WE ARE: Highline Public Schools serves students and families in the communities of Burien, Des Moines, Normandy Park, SeaTac and White Center in Washington state.

OUR PROMISE: Every student in Highline Public Schools is known by name, strength and need, and graduates prepared for the future they choose.

In 2013, families, students, staff and community members across Highline came together to develop a strategic plan that reflects our goals and dreams for students. Our strategic plan is our equity plan and is guided by Our Promise. In 2023, the strategic plan was updated to guide our work, identifying four bold goals:

• Culture of Belonging: A culture where all are welcome, valued, and safe.
• Innovative Learning: Academic experiences that engage, empower, and challenge every student.
• Bilingual & Biliterate: Multicultural skills that enable students to live, work, and communicate across cultures.
• Future Ready: Students explore possibilities and develop mindsets that prepare them for a changing future.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals wit h disabilities to perform the essential functions.

• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Attends department and/or in -service meetings for the purpose of gathering information required to perform functions.
• Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
• Maintains manual and electronic documents files and records (e.g. letters, forms, reports, student attendance, master schedule, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.
• Performs attendance tracking duties for the purpose of ensuring the accurate accounting of school attendance and submission according to adopted regulations. Job Description JOB DESCRIPTION: OFFICE ASSISTANT, SMALL LEARNING COMMUNITY HIGH SCHOOL

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• Performs a variety of general office work (e.g. filing, copying, answering phones, order and inventory of supplies, equipment repair requests, etc.) for the purpose of providing support to the intricacies of school operation.
• Prepares and proofreads a variety of documents (e.g. schedules, reports, bulletins, correspondence, memos, calendars, etc.) for the purpose of communicating information to staff, parents, internal and external parties.
• Processes documents, forms, mailings and materials (e.g. attendance, discipline enrollments, etc.) for the purpose of disseminating information to appropriate parties. Other Functions
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

MINIMUM QUALIFICATIONS EDUCATION AND EXPERIENCE: High School diploma or equivalent Three years clerical experience

PREFERRED QUALIFICATIONS: Previous school district work experience

CONDITION OF EMPLOYMENT: Criminal background clearance Valid WA State driver's license and proof of insurance First Aid and CPR certification within 90 days of hire All certificates, licenses, endorsements, permits, and vaccines (absent exemption) as required for this position by state and local authorities

KNOWLEDGE OF: General office practices and procedures Modern office equipment including microcomputers and related software Basic math, including calculations using fractions, percent and/or ratios Concepts of grammar and punctuation School board policies and procedures

ABILITY TO: Operate a variety of modern office equipment including microcomputers and related software Communicate effectively verbally and in writing Schedule activities, meetings and/or events Organize work, problem solve and select action plans Maintain strict confidentiality Gather, collate and/or classify data Maintain effective working relationships with individuals and groups in a multicultural and diverse community File and perform general recordkeeping Perform arithmetic calculations quickly and accurately Demonstrate keyboarding skills Remain flexible to changes in assignments or situations Attend to detail and follow tasks through to completion Comply with school board policies and follow administrative procedures JOB DESCRIPTION: OFFICE ASSISTANT, SMALL LEARNING COMMUNITY HIGH SCHOOL

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REPORTING RELATIONSHIP: Reports to Building Principal or designee

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The employee will experience constant interruptions; required to meet deadlines. Exposed to infectious diseases carried by students. The employee may have to deal with upset or angry students, parents and/or community members. The noise level in the work environment is usually moderate.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

CLASSIFICATION HISTORY Reclassified to level 15 per collective bargaining agreement, 2026.09.16 Updated Context and Disclosures sections, 2024.05.08 Revised Condition of Employment section, 2022.02.07 Updated Context and Mission statement and added EEOC statement, 2019.01.18 Updated Superintendent's statement, 2014.10.14 Transferred to newest format by Human Resources, 2014.01.28 Updated by Human Resources to EMS wording, 2013/02 Updated by Human Resources, 2010/09 Office Support II/Secondary School position was revised through reclassification process to Office Assistant/Small High School Learning Environment, 2006/6 Created by Human Resources, 2013.12.06

Highline Public Schools, District #401, complies with all federal rules and regulations and does not discriminate in admission, access, treatment, or employment in education programs or hiring practices on the basis of race, creed, religion, color, national origin, age, sex, sexual orientation including gender expression or identity, marital status, honorably-discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service anima l by a person with a disability. This holds true for all students who are interested in participating in educational programs and/or extracurricular activities. Highline Public Schools also provides equal access to the Boy Scouts and other designated youth groups. Any person having inquiries should contact: Age Discrimination Act, Americans with Disabilities Act, Affirmative Action, Civil Rights Act (employees), and Title IX: Chief Talent Officer, 206.631.3121, titleixofficer@highlineschools.org; Civil Rights Act: District Ombudsman, 206.631.3104, civilrightscoordinator@highlineschools.org; Section 504 of the Rehabilitation Act - Director of Social Services, 206.631.3250, 504coordinator@highlineschools.org, Address: 15675 Ambaum Blvd. SW, Burien, WA 98166