Office Associate

Job Title: District Services Office Associate

Department: Administration

Reports To: Senior Director of Strategic Planning and Marketing

Job Classification: Non Exempt

Location: Iowa Valley Community College District, Marshalltown, IA

Summary: The purpose of this position is to provide high-level administrative support to ensure the efficient and effective operation of District Services departments, including Administration, Information Technology, and Financial Services. The role is responsible for managing confidential and time-sensitive materials, coordinating meetings and events, and performing a wide range of administrative functions such as purchasing, reconciliations, inventory management, and correspondence. This position provides direct support to the Senior Director of Strategic Planning & Marketing and the Chief Information Officer.

Job Responsibilities:

• Provides administrative and operational support to the Senior Director of Strategic Planning & Marketing and Board Secretary. This includes entering requisitions, reconciling purchasing cards, running reports, preparing correspondence and other materials, and maintaining department records. Assists with preparing, organizing, and filing materials related to Board meetings and other Board activities. Provides administrative support for strategic planning, marketing, and other district-wide projects and initiatives. Assists with meetings, reports, correspondence, recordkeeping, and other duties as assigned.
• Provides administrative and operational support to the IT Department and CIO. This includes entering requisitions, processing purchase orders and invoices, reconciling purchasing cards, and following up on orders. Assists with answering the helpdesk phone, logging technology requests, and assigning requests to the appropriate IT staff. Helps maintain inventory records for computers and other IT equipment. Assists with developing and maintaining IT communications, documentation, and training materials. Assists with project work, meetings, reports, correspondence, and other duties as assigned.
• Assists Financial Services with the weekly accounts payable process including matching invoices to purchase orders and checks and filing and maintaining accounts payable records.
• Assists other District Services staff as needed.
• Works and communicates professionally with others in a timely manner. Performs in a manner which benefits student learning.
• Supports the overall success of the District by performing other duties as assigned.

Education and Experience: Completion of an Associate's degree is required. Experience can be substituted for education.

Abilities: This position requires strong organizational and interpersonal skills, attention to detail, technical aptitude, the ability to problem solve, and the ability to work in an environment of shifting priorities and frequent interruptions. Along with these general characteristics, the position requires experience with Microsoft operating systems and Microsoft Office 365, along with other software and applications used as part of daily operations.

Base Wage: $13.62-$18.16 per hour - actual salary will be based on experience and education.

Benefit Information: This position offers a full benefit package including health, dental, vision, life insurance, long-term disability, retirement plan, vacation, sick and staff development opportunities.

Note: Must be legally eligible to work in the United States without employer sponsorship.

Iowa Valley Community College District does not discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, actual or potential family, parental or marital status, or other protected classes. If you have questions or complaints related to compliance with this policy, please contact the District Equity Coordinator, 3702 S. Center Street, Marshalltown, IA 50158, 641-844-5523, Equity@iavalley.edu.