Office Coordinator
Beacon Hill Staffing Group
Cambridge, Massachusetts
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JOB DETAILS
SALARY
$25–$31 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Catering Services, Communication Skills, Computer Workstations, Conference Management, Continuous Improvement, Detail Oriented, Documentation, Event Management, Fortune 500 Customers, Interpersonal Skills, Inventory Management, Leadership, Legal, Maintenance Services, Multitasking, Onboarding, Operational Support, Operations, Organizational Skills, Plan Meetings, Regulations, Team Player
LOCATION
Cambridge, Massachusetts
POSTED
2 days ago
Title: Office Coordinator (Temporary to Potential Hire)
Location: Cambridge, MA (Hybrid - 3 days onsite: Monday, Tuesday, Thursday), moving locations to Waltham, MA in the fall
Schedule: Monday-Friday, 8:30 AM - 4:30 PM (flexibility for early/late as needed)
Start: Early July
Duration: Temporary with potential for permanent conversion
Compensation: $28-$31/hour (up to ~$70K upon conversion)
Overview
A growing, innovation-driven organization is seeking an Office Coordinator to support workplace operations during a period of expansion. This individual will serve as the face of the office while providing critical support across front desk coordination, employee experience, and day-to-day operations in a fast-paced environment.
Position Summary
This role partners closely with Workplace Operations, Facilities, IT, and People teams to ensure a seamless office experience. The ideal candidate is polished, proactive, and highly organized, with the ability to manage multiple priorities while maintaining a high level of service and professionalism.
Key Responsibilities
- Provide front desk coverage and create a welcoming, professional experience for employees and visitors
- Support daily workplace operations and administrative functions across the office
- Manage office inventory (kitchen, workplace, and general supplies)
- Maintain organization and readiness of conference rooms and common areas
- Coordinate meeting and event logistics, including room setup and catering
- Assist with employee onboarding (workstation setup, office tours, badge coordination)
- Respond to employee requests and support overall in-office experience
- Coordinate mail, deliveries, vendors, and building service requests
- Track and submit maintenance requests; support office expansion and move-related initiatives
- Assist with internal communications, engagement efforts, and operational documentation
Qualifications
- Prior experience in office coordination, administrative support, or workplace operations preferred
- Strong organizational and multitasking skills in a fast-paced environment
- Professional, personable, and service-oriented approach
- Excellent communication and interpersonal skills
- Comfortable interacting with employees, leadership, vendors, and visitors
- Highly dependable, proactive, and detail-oriented
Additional Details
- Hybrid schedule (3 days onsite, 2 remote)
- Collaborative and team-oriented environment
- Interview process includes virtual and onsite meetings with team members
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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Beacon Hill Staffing Group
Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing.
Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
Or you can visit one of our branch locations www.beaconhillstaffing.com/locations
We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/