Office Coordinator - Graduate and Professional Programs
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Department: Executive Degree Programs Salary: 16.63 - 18.73
Description:
Coordinates office activities for a unit, typically processing payroll and personnel documents and maintaining related records. Purchases office supplies, and coordinates mail, shipping and receiving, and telecommunications logistics. May administer operating accounts and federal and state grants and do monthly reconciliations. May coordinate the work of clerical support assistants and/or student workers.
Coordinating the activities of clerical staff in performing general office duties.
Processing payroll and personnel transactions, and auditing and maintaining accurate records on same; preparing or assisting in preparing Position Action Requests (PARs).
Monitoring personnel budget and expenditure activities on unit accounts; advising supervisor of status of accounts; distributing and processing timesheets.
Coordinating travel arrangements for faculty and/or staff and processing travel reimbursement forms.
Assisting faculty and/or staff with personnel-related issues, such as health insurance, direct deposit, holidays, training programs, and so forth.
Ordering office supplies and materials and maintaining an adequate stock at all times.
Performs other job-related duties as assigned.
Additional Position Information
Description:
This position works in the Graduate and Professional Programs department at the C. T. Bauer College of Business. This position is responsible for overseeing the coverage of our front desk by assisting walk ins and fielding phone calls. This position will also assist the MBA & MS Student Experience Team with event prep, set up and coverage.
Successful candidates will be highly organized, detail-oriented professionals who can manage multiple priorities, meet deadlines, and adapt to changing needs in a fast-paced environment. They must be able to work independently and collaboratively, communicate effectively with individuals at all levels, and maintain positive relationships with employers, colleagues, and stakeholders.
Position includes the following responsibilities but not limited to:
Assist prospective applicants by answering general questions about the application process through phone and in-person communication.
Perform initial reviews of application materials and provide feedback regarding application requirements and next steps.
Be adaptable to change, as constant improvements are being made in the department.
Assist with Data Reporting.
Occasional travel and special events may occur outside of the normal business working hours, including some Saturdays. As much advance notice as possible will be given.
The Graduate and Professional Programs Office believes in providing staff with the tools needed to excel in their position. Opportunities to attend trainings, either virtual or in-person, are available.
The hours for this position are Monday - Friday, 8am - 5pm.
Preferences:
Qualifications: Education will be considered in lieu of experience.
Notes to Applicant: Please include full work history on resume.
Required Attachments: Cover Letter, Resume
MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of three (3) years of directly job-related experience.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.