Office Coordinator

Office Coordinator

Location: Downtown Los Angeles, CA
Schedule: Full-Time | Monday–Friday | 7:30 AM–4:30 PM
Work Environment: 100% Onsite

About the Opportunity

A well-established private investment firm is seeking a highly organized and professional Office Coordinator to support daily office operations. This role serves as the central point of contact for administrative functions and helps ensure a productive, welcoming, and efficient workplace.

This is an excellent opportunity for someone who enjoys wearing multiple hats, staying organized, and supporting executives in a fast-paced professional environment.

Responsibilities

Office Operations

• Maintain office supplies, kitchens, conference rooms, and common areas
• Coordinate with vendors including cleaning services, deliveries, and IT support
• Serve as liaison with building management regarding maintenance and office access
• Help ensure smooth day-to-day office operations

Reception & Administrative Support

• Answer incoming phone calls
• Welcome visitors and coordinate deliveries
• Prepare workspaces for guests and meetings

Executive Support

• Coordinate calendars and travel arrangements for senior leadership
• Schedule meetings and reserve restaurants or meeting venues
• Assist with logistics for board meetings and executive events
• Reduce administrative burden so leadership can focus on business priorities

Events & Special Projects

• Coordinate company events and team lunches
• Assist with meeting logistics and special projects
• Provide administrative support to affiliated charitable initiatives as needed

Qualifications

• 0–10+ years of administrative, office coordination, or executive support experience
• Strong organizational skills and attention to detail
• Professional communication and interpersonal skills
• Comfortable using Outlook, calendars, printers, conference room technology, and other office systems
• Ability to manage multiple priorities while maintaining confidentiality
• Experience within financial services, professional services, law firms, family offices, or nonprofit organizations is a plus

What We're Looking For

• Dependable and proactive
• Highly organized with excellent follow-through
• Service-oriented with a positive attitude
• Comfortable working in a professional office environment
• Able to anticipate needs and solve problems independently

KCG is a recruiting firm specializing in direct hire and contract roles within multiple industries and specialities.