Office Manager
Department: Finance & Accounting
McCann Vision & Values: At McCann, we believe contractors and municipalities deserve a trusted supplier who cares about their long-term success as much as the success of the project at hand.
What We Do: ‘Serving the Constructor’ with supplies, equipment, and support needed to get the job done.
How We Do It: We ‘Exceed the Expectations’ of our customers, fellow associates and partners.
Our Shared Values: Integrity, Respect, Reliability & Urgency.
Benefits:
- Competitive pay
- Health benefits (BCBS)
- 401K with Company match
- Paid time off and holiday pay
- Professional development opportunities
We are looking for an Office Manager to assist the back-office accounting and administration: accounts receivable, accounts payable, bank reconciliations, vehicle plates and stickers with the Secretary of State, fleet management, and payroll. The ideal candidate will be a jack of all trades, have excellent attention to detail, and the ability to work efficiently in a fast-paced environment.
If these qualities sound like you, we would like to talk with you!
Duties/Responsibilities: (additional duties may be assigned)
Payroll
- Process bi-weekly payroll, including gathering timesheet approvals, overtime and PTO.
- Assist with HRIS management including new-hire profiles, termination and pay-rate changes.
- Support payroll reconciliation and year-end filings.
- Responsible for monthly union calculations and filings.
Accounts receivable
- Post customer payments and apply cash to open invoices in IntelliDealer.
- Review the AR aging report weekly and follow up on past-due accounts.
- Issue statements, answer customer billing questions and resolve disputes.
Accounts payable
- Enter, code and match vendor invoices to purchase orders and receiving.
- Maintain vendor files, scanning and uploading, including W-9s, and prepare 1099s at year-end.
- Reconcile vendor statements and resolve billing discrepancies.
Bank reconciliations
- Reconcile all company bank and credit card accounts monthly.
- Research and clear outstanding items, deposits in transit and bank errors.
- Record bank fees, interest and transfers in the general ledger.
- Support month-end close and provide reconciliations to management.
Fleet management
- Plates, stickers and Secretary of State processing
- Process title, registration, plate and sticker renewals for company and customer vehicles and equipment with the Secretary of State.
- Track renewal dates and submit paperwork before expiration.
- Maintain accurate title and registration files and resolve any state notices.
- Maintain a current inventory of company vehicles, including VINs, plates, titles and assigned drivers.
- Manage vehicle insurance cards, fuel cards and tolls, and review fleet expenses.
- Coordinate vehicle acquisitions, disposals and accident or claim reporting.
General office administration
- Oversee office operations, supplies and vendor relationships.
- Perform other duties as assigned
Education/Experience:
- Associate degree in accounting or business, or equivalent work experience.
- Working knowledge of payroll tax rules and wage-and-hour requirements.
- Proficiency in Microsoft Excel, Outlook and Word.
- Ability to handle confidential information with discretion.
- Valid driver's license.
- Strong attention to detail and accuracy with numbers.
- Organized, able to manage recurring deadlines across several functions.
- Clear written and verbal communication with employees, customers and vendors.
- Works independently and solves problems without close supervision.
Physical Requirements:
- Regularly required to sit. Occasionally required to stand/walk
- Occasionally lift and/or move up to 25 pounds
- Noise level is usually quiet
This company is committed to equal employment opportunities. We will not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to veteran status, race, color, religion, sex, marital status, national origin, physical or mental disability and/or age.