Burnett Specialists is seeking a dependable, detail-oriented
Office Manager Assistant with a Downtown Houston Law Firm for a contract
opportunity with a strong potential to transition into a full-time, permanent position after 90+ days! This is an excellent opportunity for someone who enjoys a variety of responsibilities, thrives in a professional office environment, and brings a proactive, "whatever it takes" attitude to their work!
QuickBooksexperience is HIGHLY preferred! APPLY TODAY!
Office Manager Assistant
Location: Downtown Houston, TX
Parking: Free
Pay: $23$26/hour, depending on experience
Employment Type: Contract to Start (Potential to Convert After 90+ Days)
Schedule: MondayFriday | 8:00 AM5:00 PM, 8:30 AM5:30 PM, or 9:00 AM6:00 PM
Work Arrangement: 100% On-Site
Key Responsibilities- Enter and process vendor invoices using Timeslips billing software and QuickBooks accounting software.
- Enter and maintain time entries in Timeslips as needed.
- Reconcile bank accounts and credit card statements, ensuring accuracy and timely completion.
- Assist with billing, financial documentation, and general accounting-related administrative tasks.
- Maintain organized financial records, invoices, receipts, and supporting documentation.
- Coordinate office repairs and maintenance requests with approved vendors and contractors.
- Monitor and arrange maintenance for office equipment, including cooling systems, ice makers, and other office equipment.
- Maintain vendor accounts, service subscriptions, and related documentation.
- Update and maintain monthly spreadsheets, including telecommunications and expense tracking records.
- Manage filing, document organization, and recordkeeping for office leadership and administrative departments.
- Provide backup receptionist coverage, including answering phones, greeting visitors, and directing calls.
- Assist with office safety procedures, including completing required Fire Warden training and certification.
- Coordinate with internal staff and external vendors to ensure office needs are addressed efficiently.
- Prepare, update, and maintain documents, spreadsheets, and correspondence using Microsoft Office.
- Support the Office Manager and Billing Manager with daily administrative and operational responsibilities.
- Assist with special projects and additional office duties as needed to ensure smooth daily operations.
Qualifications- Previous administrative, office coordination, or accounting support experience; law firm experience is a plus.
- Experience with Timeslips and QuickBooks HIGHLY preferred.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Strong organizational skills, attention to detail, and ability to multitask.
- Excellent written and verbal communication skills and professional phone etiquette.
- Polished, professional demeanor with a strong customer service mindset.
- Dependable, proactive, and willing to jump in wherever needed.
- Ability to work independently, take initiative, and maintain confidentiality.
- Comfortable managing a variety of responsibilities in a busy professional office environment.
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