Office Manager / Bookkeeper

Office Manager / Bookkeeper

Location: Houston Area, TX, on-site

Schedule: Full-Time | Monday-Friday | 8 AM-5 PM

Pay: $50,000-$75,000 DOE

Established local service company seeking a dependable, organized, and detail-oriented Office Manager / Bookkeeper to support daily operations. This role includes bookkeeping, payroll support, vendor coordination, customer support, and light dispatch experience.

Benefits:

• Paid Time Off
• Paid Holidays
• Simple IRA retirement plan with company match
• Health insurance, multiple plans available
  • HSA-compatible and 0% coinsurance plans available
• Career advancement opportunities, room to grow with us

Culture and Impact:

• Stable, long-term opportunity with an established Texas company
• Family-oriented, team-focused work environment
• Direct collaboration with company leadership
• Opportunity to make a meaningful impact on daily operations
• Diverse role with accounting, bookkeeping, office management, and operational responsibilities
• Supportive culture focused on professionalism, teamwork, and growth

Primary Responsibilities

• Bookkeeping & Accounting: including AR/AP, reconciliations, invoicing, payment processing, collections, and QuickBooks weekly and monthly updates
• Maintain licenses, permits, certificates of insurance (COIs), and compliance documentation
• Support payroll processing and assist with month-end reporting
• Manage vendor relationships, office supplies, and basic compliance documentation
• Track company expenses and support budget/cost monitoring
• Assist with scheduling/dispatch, service calls, and customer communication
• Provide general office and administrative support, including onboarding and HR records

Required Qualifications:

• 3-5+ years of bookkeeping, accounts payable, office management, or administrative experience
• High school diploma or equivalent
• Proficiency with QuickBooks Desktop
• Strong understanding of AP, reconciliations, and financial reporting
• Experience with Microsoft Office (Excel, Word, Outlook)
• Strong organizational and multitasking skills with ability to prioritize responsibilities

Preferred

• Service industry experience (construction, HVAC, etc.)
• Dispatching or scheduling experience
• Experience working in a small business environment, enjoys a variety of tasks

What We're Looking For

We are looking for someone who is dependable, detail-oriented, professional, and capable of taking ownership of responsibilities. The ideal candidate is comfortable balancing bookkeeping, accounting, office coordination, payroll support, vendor management, and administrative operations while helping contribute to a positive and productive workplace.