Office Manager

A well-established, family-owned company is seeking an Office Manager to join the team. This is a key administrative and operational role for a small business, and the ideal candidate will be extremely reliable, detail-oriented, loyal, discreet, and capable of handling a busy, high-pressure office environment. The Office Manager is responsible for managing the day-to-day administrative operations of the office, including overseeing accounts receivable and payable, coordinating with vendors and customers, assisting with basic HR functions, and supporting ownership with the administrative details needed to run the business.

Salary + Additional Benefits:

• $70,000–$85,000
• Medical, Dental, Vision Insurance
• 401K - company match

Location: Houston, TX 77023
Type of Position: Direct Hire

Responsibilities:

• Manage the daily administrative operations of the office.
• Help oversee accounts receivable, including customer follow-up and collections calls.
• Assist with accounts payable, vendor bills, and payment coordination.
• Help maintain customer, vendor, employee, and job records.
• Assist with basic HR functions, employee paperwork, onboarding, benefits coordination, and compliance paperwork.
• Support scheduling, communication, and coordination between office staff, field employees, customers, and vendors.
• Help manage overseas data entry/support personnel and ensure work is completed accurately and timely.
• Assist with contracts, customer paperwork, certificates, insurance documents, and basic administrative documentation.
• Help organize work orders, quotes, invoices, and job-related paperwork.
• Maintain office systems, procedures, files, and records.
• Communicate professionally with customers regarding billing, receivables, scheduling, and administrative matters.
• Provide general support to ownership and help ensure nothing falls through the cracks.

Requirements:

• 5-7+ years of office administration, office management, or small business operations
• Experience with accounts receivable, accounts payable, customer follow-up, and vendor coordination
• Basic HR and employee administration experience preferred
• Strong communication skills by phone and email
• Trustworthy, discreet, loyal, and dependable
• Able to follow through without constant supervision
• Comfortable managing multiple priorities at once
• Practical, hands-on, and willing to handle both high-level and basic administrative tasks
• Experience in construction, industrial services, field service, equipment, inspection, or a similar industry would be a plus, but is not required

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application. #LI-DNI