We are seeking a hands-on Office Manager to support the day-to-day operations of a growing construction services company. This individual will serve as the central point of coordination between the office, job sites, vendors, and leadership team, helping ensure operations run smoothly, efficiently, and in compliance with company and project requirements.
Responsibilities
Manage daily office operations and serve as the primary administrative support for the business
Answer and direct incoming calls from field employees, vendors, customers, and job sites
Coordinate communication between office staff and field teams to ensure alignment on daily needs and project updates
Support employee onboarding, including collecting required paperwork, new hire documentation, and compliance forms
Assist with safety documentation tracking and ensure all required job site records are complete and up to date
Maintain employee files, onboarding records, and general compliance documentation
Support employee timekeeping by collecting, reviewing, and organizing timesheets for payroll processing
Coordinate with vendors regarding orders, service requests, scheduling, and follow-up items
Schedule and support virtual meetings and conference calls with vendors, leadership, and job site teams
Order and maintain office, kitchen, and breakroom supplies as needed
Maintain organization of the office and ensure a clean, functional, and professional environment
Assist with general administrative tasks, documentation tracking, and special projects as assigned
Provide ongoing support to leadership with day-to-day operational and administrative needs
Qualifications
38 years of experience in office management, administrative support, operations, HR coordination, or project support
Experience in construction, industrial services, field operations, manufacturing, logistics, or other blue-collar environments strongly preferred
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Comfortable communicating with field employees, vendors, customers, and leadership
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
High attention to detail with strong follow-through and accountability
Ability to work independently and take initiative without constant direction
Bilingual Spanish/English is a strong plus, but not required
Experience with onboarding, safety documentation, or timekeeping support is a plus
#HOUWC46
#ZR
Numbers & Facts
Location
Houston, TX
Skills
Administrative Skillsunmatched
Constructionunmatched
Corporate Complianceunmatched
Detail Orientedunmatched
Document Trackingunmatched
Documentationunmatched
Employee Orientationunmatched
English Languageunmatched
Follow Throughunmatched
Leadershipunmatched
Logisticsunmatched
Maintenance Servicesunmatched
Manufacturingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multilingualunmatched
Multitaskingunmatched
Office Managementunmatched
Onboardingunmatched
Operational Supportunmatched
Operations Managementunmatched
Organizational Skillsunmatched
Payroll Administrationunmatched
Project Trackingunmatched
Project/Program Coordinationunmatched
Spanish Languageunmatched
Telephone Skillsunmatched
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