The Office Manager is responsible for overseeing the daily administrative and operational functions of BlueX home office, ensuring efficient office operations and exceptional customer service for students, families, and staff. This position manages office operations, supports enrollment and records management, coordinates communications, special projects, maintains compliance with state and organizational requirements, and serves as a key liaison between leadership, staff, parents, and external partners. This role is ideal for an experienced operations professional who enjoys creating efficient systems, supporting school leadership, and ensuring a high-quality experience for students, families, and staff while helping BlueX achieve its educational mission.
Requirements
Required Knowledge, Skills, and Abilities (KSAs)
- Excellent problem-solving skills
- Strong verbal and written communication skills
- Creative thinking to deliver innovative solutions
- Strong organizational, time management, communication, and interpersonal skills
- Ability to develop and maintain effective working relationships
- Ability to communicate with all levels of education professionals, parents, and the community
- Growth mindset with willingness to be flexible and adapt to rapid change
- Proficiency with Google Workspace and student information systems
- Ability to manage multiple priorities effectively
Responsibilities and Duties:
- Manage the day-to-day operations of the school office.
- Develop and maintain efficient office systems and procedures.
- Order and maintain office supplies, equipment, and inventory.
- Coordinate incoming and outgoing mail, deliveries, and communications.
- Support state reporting, audits, and compliance requirements.
- Assist with purchasing, invoices, expense tracking, and budget monitoring.
- Process purchase requests and maintain financial documentation.
- Coordinate vendor relationships and service contracts.
- Collaborate with academic and operational departments to support school goals.
- Participate in leadership meetings and continuous improvement initiatives.
- Assist families with enrollment, registration, withdrawals, and student records requests.
- Provide assistance with the graduation process.
- Support campus leadership with daily operational needs and special projects.
- Process work orders for facility related issues.
- Support campus ordering of materials and supplies for staff and students.
- Assist with onboarding of new employees and operational training.
- Monitor operational workflows to improve efficiency and customer service.
- Create presentations via Canva and Google Slide.
- All other duties as assigned.