Office Manager

An established construction company is seeking a dependable and detail-oriented Office Manager to oversee daily administrative operations, manage financial paperwork, and ensure the office runs smoothly and efficiently.

This individual will be responsible for managing office responsibilities, including accounts payable, accounts receivable, invoicing, recordkeeping, and general administrative coordination. The ideal candidate is someone who can take ownership of office operations, maintain organized systems, and ensure important tasks are completed accurately and on time.

The company is looking for a proactive, organized, and experienced professional who can work independently, manage multiple priorities, and provide reliable support to the team. Previous experience in construction or a related field is highly desirable.

Key Responsibilities

• Oversee daily office operations and administrative responsibilities.
• Manage accounts payable (A/P), including processing invoices and tracking payments.
• Handle accounts receivable (A/R), including invoicing, payment tracking, and follow-ups.
• Maintain accurate financial records and organized documentation.
• Coordinate office activities and ensure smooth daily workflow.
• Communicate with vendors, subcontractors, clients, and internal staff as needed.
• Organize and maintain office files, records, and administrative systems.
• Track outstanding invoices, payments, and financial paperwork.
• Support management with administrative and operational tasks.
• Prioritize multiple responsibilities and ensure deadlines are met.
• Identify and resolve administrative issues efficiently.
• Maintain a professional, organized, and productive office environment.
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Qualifications

• Previous office management or office administration experience required.
• Experience handling accounts payable (A/P) and accounts receivable (A/R) is essential.
• Construction industry or related field experience strongly preferred.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Ability to manage financial paperwork and administrative responsibilities independently.
• Strong communication and interpersonal skills.
• Proficiency with office software, spreadsheets, and administrative systems.
• Bookkeeping or accounting software experience is a plus.
• Dependable, proactive, and capable of managing competing priorities.
• Strong problem-solving skills and ability to maintain an efficient office workflow.
• Must be available to work at least 9:00 AM–4:00 PM, with earlier Fridays.

Location: Monsey Area, NY

Type: Full-time | Preferred Hours: 8:30 AM–5:00 PM (Some Flexibility Available)

Salary: $70,000–$100,000/year

To apply, send your resume to

Hindy@SwiftStaffingGroup.com

Subject line: Office Manager – Job ID #3708857

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