Office Manager

JOB DESCRIPTIONOffice AdminThe Office Admin is responsible for initiating conducting and coordinating the clerical and administrative functions required for the effective operation of an office. They will report to the District Leader and assist other branch personnel including key leaders in a variety of administrative roles.ESSENTIAL DUTIES AND RESPONSIBILITIESAnswers office phone and gives information to caller or transfers calls to appropriate individuals.Performs other administrative duties and special projects as assigned.Puts forth a courteous friendly helpful attitude always when speaking with customers or dealing with other associates.Conduct billing receivable and payable functions as assigned.Identify changes in projects that impact cost schedule or labor requirements.Assist with project dispatchingscheduling.Provide general administrative support for leaders and staff.Create type and distribute internal and external correspondence.Maintain various types of records.Assist in completing special reporting and licensing requirements.Accomplish responsibilities as required using business software as approved by IFP.Offer suggestions and solutions on improving efficiency of general procedures.Develop positive and ongoing relationships with customers and team members.JOB QUALIFICATIONSRequires exceptional oral telephone and written communication skills and organizational and time management skills.Ability to work efficiently despite numerous interruptions.Excellent customer service skills and ability to be on the phone and computer consistently throughout the day.Possess proficient computer skills with working knowledge of business software applications Microsoft Office and Adobe.Ability to multi-task in a fast-paced environment.Must have exceptional accuracy and attention to detail.Must be flexible motivated and demonstrate the ability to work in a team environment.Ability and desire to take on additional responsibilities and advance quickly within the position.Willing to pass a post-offer drug screen test and background check.EDUCATION AND CERTIFICATIONSHigh school diplomaGED required or one year of related construction administration experience andor training is preferred. Previous experience in an officeadministrative setting.Moderate to advanced computer skills including use of a computer operated phone systemFamiliar with Microsoft Office productsNotary Public a plus but not required.PHYSICAL DEMANDS AND WORK ENVIRONMENTOffice environment with moderate noise levelsMostly sedentary role with the need to move about the office to copy scan and faxMay require light lifting of storage boxes and packages to be mailedAbility to be on the phone and computer consistently throughout the dayCompensation & BenefitsThis role will be based out of our Sunrise FL branch. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits includeComprehensive Insurance coverage Medical Dental Vision and moreWellness Program401K with employer matchDiscounted company stock Employee Stock Purchase PlanProfit SharingGenerous paid time offGrowth opportunities through company sponsored leadership development courses and trainingThis position is not eligible for sponsorship.All offers of employment are expressly contingent upon the satisfactory completion in accordance with Company policy of a pre-employment drug screening and background check.International Fire Protection is committed to complying with all laws prohibiting discrimination in employment and to providing equal employment opportunity to applicants and employees without discrimination on the basis of sexgender age disability race color ethnicity religion creed national origin militaryveteran status or other protected characteristics as defined by local state and federal law. In keeping with this commitment International Fire Protection will provide reasonable accommodations in the application process to otherwise qualified applicants with a disability. Applicants who wish to request a reasonable accommodation of disability in connection with the application process should contact Talent Leader at 256-562-1311.