Operations Administrative Assistant

Operations Administrative Assistant

Schedule: Monday to Friday, 7:00 AM – 3:30 PM
Full-Time | Hourly Position ($23.00–$28.00/hour DOE)

About the Role

Building Electronic Controls (BEC) is looking for a highly organized, proactive Operations Administrative Assistant to support our Construction Operations team.

This position is ideal for someone who learns quickly, enjoys staying organized, takes initiative, and thrives in a fast-paced environment. Every day is different, so we're looking for someone who can adapt, prioritize, and jump in wherever needed.

You'll provide administrative support to multiple departments while helping maintain accurate project documentation from design through project closeout.

What You’ll Do:

• Serve as the first point of contact by answering the main phone line and greeting visitors.
• Provide administrative support to the Operations and Design Departments.
• Respond to customer and internal email inquiries promptly and professionally.
• Upload drawings and project documents into Fieldwire.
• Print and scan drawings.
• Coordinate as-built drawings, scanning, and UPS shipments.
• Assemble O&M manuals, warranties, and project closeout packages.
• Compile product data submittals, CSFM listings, and updated manufacturer data sheets.
• Maintain organized project files.
• Assist with general office organization.
• Perform data entry and other administrative tasks as assigned.

What We're Looking For

We're looking for someone who:

• Learns new systems and processes quickly.
• Takes initiative and looks for ways to help without waiting to be asked.
• Is dependable, accountable, and follows through.
• Enjoys working as part of a team.
• Is highly organized and pays close attention to detail.
• Can prioritize and meet deadlines.
• Communicates professionally with customers and coworkers.
• Is comfortable asking questions and solving problems.
• Has a positive attitude and enjoys working in a collaborative environment.

Qualifications

• 2+ years of administrative or office support experience.
• Construction industry experience is a plus but not required.
• Proficiency with Microsoft Outlook, Excel, Teams, and Word.
• Experience with Bluebeam, Fieldwire, ComputerEase, or similar software is preferred but can be taught.
• Strong organizational and communication skills.
• Ability to maintain confidentiality and professionalism.

Building Electronic Controls, Inc. is a leading Union Low-Voltage and Life Safety Systems Integrator. We specialize in providing solutions for Fire Alarm, Smoke Control, Fire Fighter Surveillance, ERRCS, and Area of Rescue in the Southern California and Central California areas. We specialize in providing commercial solutions for various industries, including Airports, Amusement, Corrections, Education, Entertainment, Healthcare, Hospitality, Motion Picture Industry, Retail, and Transportation.