Operations Coordinator IV

Job Title: 

Operations Coordinator  

Location: 

Cupertino, California 

Job Type: 

Full-time, 1-year, On-Going Contract, W2 

Schedule: 

Monday – Friday, Onsite  

Pay Range: 

$47.00 per hour  

Visa sponsorship is not available now or in the near future. 

Job Description:  

Key Responsibilities 

• Ensure seamless day-to-day operations across multiple office locations by coordinating with Facilities, Security, IT, Workplace Services, business teams, and external vendors. 

• Manage equipment requests, order submissions, shipment tracking, loaner device distribution, and asset accountability processes. 

• Maintain office inventory, including supplies, snacks, beverages, and workplace essentials. 

• Coordinate conference room readiness, room maintenance, and AV support requests. 

• Submit and manage facilities service tickets and monitor office spaces to ensure operational standards are maintained. 

• Conduct routine office walkthroughs and collaborate with building management on workplace improvements. 

• Maintain seating charts and support office move activities, relocations, and workspace planning initiatives. 

• Assist with event logistics, catering coordination, visitor management, and additional operational projects as needed. 

• Partner with cross-functional stakeholders to resolve issues quickly and ensure a positive workplace experience. 

• Support multiple concurrent projects while adapting to changing business priorities. 

Requirements 

• 7-10 years of experience as an Operations Coordinator or in a similar administrative, workplace, facilities, or operations-focused role. 

• Experience managing vendor relationships and working with cross-functional stakeholders. 

• Experience overseeing equipment tracking, inventory control, order management, shipment coordination, or asset accountability processes. 

• Experience supporting facilities operations, workplace services, office relocations, or space planning initiatives. 

• Proven ability to independently manage multiple priorities in a fast-paced environment. 

• Experience coordinating operational projects with minimal supervision. 

Preferred Qualifications 

• Experience using asset management platforms such as Oomnitza or similar inventory tracking systems. 

• Experience supporting large corporate office environments. 

• Background supporting workplace experience, employee services, or corporate operations teams. 

• Experience assisting with event coordination, catering logistics, or executive support initiatives. 

• Familiarity with office move planning and occupancy management programs. 

Skills 

• Excellent written and verbal communication skills. 

• Strong organizational and time management abilities. 

• Exceptional attention to detail and accuracy. 

• Sound judgment, professionalism, and discretion when handling sensitive matters. 

• Strong problem-solving and critical-thinking capabilities. 

• Ability to prioritize competing demands and adapt to changing business needs. 

• Ability to work autonomously while maintaining a high degree of accountability. 

• Proficiency with productivity tools including Calendar, Pages, Numbers, and Keynote. 

• Experience utilizing collaboration tools such as Slack. 

• Ability to develop and maintain tracking systems for operational activities and inventory. 

Education 

• High school diploma or equivalent required. 

• Associate's degree or Bachelor's degree in Business Administration, Operations Management, Hospitality, Communications, or a related field preferred. 

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