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Project Coordinator Jobs in Nashville, TN

Oracle Cloud Project Coordinator

Apollo Technology Solutions LLC
  • Nashville, TN
  • Remote
  • Instant Apply
3 days ago

Job Description

Title: Oracle Cloud Project Coordinator
Location: Nashville, TN (Remote)
Duration: 6+ Months
Interview type: Phone or In Person

Job Description:
  • Metro Nashville is approximately eight months post go-live on a major Oracle Cloud
  • implementation covering HCM, ERP, Payroll, Pension, and related modules across a workforce
  • of approximately 26,000 employees. The system is in active stabilization with a significant
  • volume of open issues, vendor coordination, steering committee governance, and cross-
  • departmental workstreams all running simultaneously.
  • We need an organized, detail-oriented Project Coordinator who can provide reliable
  • administrative and operational support to the Oracle Cloud Project Manager and the broader
  • program team. This is a coordination and execution role — the person who makes sure nothing
  • falls through the cracks.

What You Will Do
Meeting Coordination and Documentation
  • Schedule and coordinate meetings across internal teams, vendor partners, and steering
  • committee members.
  • Prepare meeting agendas in advance and distribute materials to participants.
  • Capture meeting minutes, decisions, and action items in real time.
  • Distribute notes and action items to attendees promptly following each meeting.
  • Track action item status and follow up with owners to ensure nothing is missed.

Project Artifact Management
  • Maintain and update project documentation including trackers, logs, status reports, and
  • schedules.
  • Ensure project artifacts are current, organized, and accessible to the team.
  • Support the PM in maintaining the consolidated issue and work order inventory.
  • Assist with preparing materials for steering committee meetings and leadership updates.
  • Financial Tracking and Invoice Support
  • Support tracking of contract financials including hours consumed, budget utilization, and
  • vendor billing against allocations.
  • Assist in reviewing vendor invoices for completeness, accuracy, and alignment with
  • contract terms.
  • Flag discrepancies or questions for PM and leadership review.
  • Maintain financial tracking logs and assist in preparing summary reports.
  • General Program Support
  • Coordinate logistics for internal and vendor-facing meetings including room bookings,
  • virtual meeting setup, and participant communications.
  • Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
  • Support onboarding of new team members or vendors by preparing orientation materials
  • and coordinating access.
  • Handle general administrative needs that support smooth program operations.

What We Need

Required
  • Strong organizational skills and attention to detail — this role lives and dies by follow-
  • through.
  • Experience supporting project teams in a coordination or administrative capacity.
  • Comfortable managing multiple workstreams and priorities simultaneously without losing
  • track of details.
  • Proficient with productivity tools — Microsoft Office, Teams, SharePoint, and similar
  • platforms.
  • Clear, professional written and verbal communication skills.
  • Ability to take initiative and work independently once direction is given.
  • Beneficial but Not Required
  • Experience supporting enterprise software or ERP implementations.
  • Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
  • Public sector or government experience.
  • Experience reviewing vendor invoices or tracking contract financials.

What to Expect
  • This is a fast-moving environment with a high volume of activity across multiple departments
  • and vendor partners. The right candidate is someone who thrives on keeping things organized
  • and takes pride in making sure the team around them can operate without friction.
  • You will work closely with the Oracle Cloud Project Manager and will interact regularly with ITS
  • leadership, Finance, HR, and vendor teams. Attention to detail and reliability are the most
  • important qualities for success in this role.
  • The 6-month minimum reflects the current stabilization horizon. Based on the ongoing scope of
  • work, we expect this engagement to extend to 12 months for the right person.

Numbers & Facts

LocationNashville, TN (
Remote)

Skills

  • Administrative Skillsunmatched
  • Atlassian JIRAunmatched
  • Billingunmatched
  • Budgetingunmatched
  • Cloud Computingunmatched
  • Communication Skillsunmatched
  • Detail Orientedunmatched
  • Documentationunmatched
  • ERP (Enterprise Resource Planning)unmatched
  • Enterprise Applicationsunmatched
  • Financeunmatched
  • Governmentunmatched
  • Leadershipunmatched
  • Logisticsunmatched
  • Meeting Minutesunmatched
  • Microsoft Officeunmatched
  • Microsoft SharePointunmatched
  • Multitaskingunmatched
  • Onboardingunmatched
  • Operational Supportunmatched
  • Oracleunmatched
  • Organizational Skillsunmatched
  • Presentation/Verbal Skillsunmatched
  • Project/Program Coordinationunmatched
  • Reporting Skillsunmatched
  • Software Administrationunmatched
  • Status Reportsunmatched
  • Time Managementunmatched
  • Writing Skillsunmatched

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