The Opportunity
A premier global law firm is seeking an experienced, detail-oriented Corporate Paralegal to support high-stakes transactional matters, private company equity administration, and ongoing corporate governance. Designed for a hands-on professional who can hit the ground running without ramp-up time, you will work closely with corporate attorneys across multiple practice offices,directly managing capitalization tables, facilitating complex M&A and venture financings, and executing critical state and federal regulatory filings.
About Our Client
Our client is one of the world s leading full-service business law firms, recognized globally for advising trailblazing startups, high-growth technology ventures, and established multinational corporations. Fostering a collaborative culture anchored in excellence, innovation, and client service, the firm provides an exceptional platform for legal professionals to work alongside industry-leading corporate counsel on market-defining transactions.
The Location
This position is based in California, with primary office hubs in San Diego, Palo Alto, or Los Angeles. Operating on a flexible hybrid schedule, the role combines collaborative in-office team days with remote work flexibility. Candidates should be locally based within commuting distance of their designated home office; no relocation assistance or travel outside regional hub activities is anticipated.
What You Will Do
- Maintain, audit, and update complex capitalization tables, stock ledgers, and option records using modern equity platforms.
- Execute basic private company transfer agent functions, including processing stock issuances, stock transfers, option grants, and equity incentive plan records.
- Organize, draft, and file corporate formation and operational documents, including Articles of Incorporation/Organization,amendments, state qualifications, foreign registrations, consents, and annual reports.
- Prepare transaction deliverables, closing checklists, short-form deliverables, UCC financing statements, and electronic closing sets.
- Assemble comprehensive closing volumes and transaction bibles, managing end-to-end document assembly, indexing,and final client distribution.
- Assist attorneys with mergers, acquisitions, venture financings, entity dissolutions, and transactional due diligence.
- Manage virtual data rooms, corporate matter files, and both hard-copy and electronic minute books.
Conduct Blue Sky state securities research and prepare compliance filings. - Draft and file regulatory documents with federal and state agencies, including SEC EDGAR Next submissions (Section 16 forms and Form S-8 registration statements).
Who You Are
- Demonstrated paralegal experience managing corporate governance, entity maintenance, and transactions within a law firm, financial services firm, or high-growth corporate legal department.
- Recent, immediate operational proficiency in both Carta and Pulley cap table platforms is strictly required.
- Demonstrated familiarity with SEC filings, including hands-on experience utilizing SEC EDGAR Next.
- Demonstrated career stability, with a track record of steady in-house or firm tenures rather than a pattern of consecutive short-term contract assignments.
- Advanced computer proficiency in Microsoft Office (Word, Excel, Outlook) and standard corporate legal technologies (such as Relativity, LexisNexis, or Westlaw).
- Meticulous organizational ability, strong written and verbal communication skills, and the capacity to juggle competing closing deadlines across multiple office locations.
Ideal Candidate Profile A motivated corporate legal professional ideally bringing 2 to 5 years of hands-on corporate paralegal experience who possesses strong capitalization table management expertise with direct, recent proficiency in Carta (and Pulley). Candidates with relevant equity administration backgrounds from venture-backed technology startups, financial institutions, or share plan administrators are strongly encouraged to apply.
Education & Qualifications
- Bachelor s degree and/or an ABA-approved Paralegal Certificate strongly preferred, with a minimum of 1 year of substantive corporate paralegal experience.
- Candidates holding a High School Diploma or GED must possess a minimum of 5 years of specialized corporate legal support experience.
Why Join the Team?
This role offers immediate immersion into sophisticated venture capital, M&A, and emerging growth corporate work alongside elite attorneys in a supportive, high-caliber environment. Successful candidates benefit from meaningful autonomy, direct client entity ownership, clear potential for permanent firm conversion, and the opportunity to expand their transactional skillset within a globally renowned practice.
Compensation Notice (California Compliance): The anticipated hiring range for this non-exempt position is $52.02 to $63.17 per hour, commensurate with candidate qualifications, experience level, and geographic market.
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About Naviga Recruiting & Executive Search
Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.