Job Title: Part-Time Accountant
About the Client: Harrison Gray Search has partnered with an established, family-oriented waste and recycling company in Grand Rapids. Serving West Michigan for 30 years, they are an independent business—not a national hauler with layers of corporate process. The office features a casual, blue-collar environment that even includes a small kennel and an office dog. With very low turnover, they offer a stable, welcoming, and tight-knit workplace.
The Role: The company is bringing its day-to-day accounting in-house and needs a hands-on accountant to own the process in QuickBooks. Currently outsourced to a third party and partially managed by a non-accountant employee, this work will transition fully to you. You will be the responsive, on-site expert who keeps the books current and accurate across three separate entities. This is a practical bookkeeping and accounting role, leaving high-level tax work to outside advisors.
Key Responsibilities
- Accounts Payable & Receivable: Run full-cycle AP (enter and code vendor bills, manage payment runs, keep vendor records current) and AR (post customer payments, follow up on past-due accounts, keep aging reports accurate).
- Multi-Entity QuickBooks Management: Own the QuickBooks files for three distinct companies, ensuring accurate bank and credit card reconciliations, journal entries, and a clean chart of accounts.
- Account Cleanup: Perform initial routine cleanup of the existing books to establish a proper, accurate baseline.
- Asset Tracking: Log and track the utilization and locations of 800 to 900 roll-off containers.
- Billing & Payroll Support: Assist with customer billing, invoicing, payroll processing, and related entries.
- Reporting & Communication: Support month-end close, produce basic financial reports for management, and serve as the primary go-to contact for accounting questions from staff and outside tax advisors.
- Training Transition: Work alongside the current internal employee during orientation to successfully transition bookkeeping duties.
Required Experience
- Strong, hands-on QuickBooks experience; you must know the ins and outs of the software, not just basic data entry.
- Proven experience running full-cycle AP and AR.
- Comfort with reconciliations, journal entries, and month-end tasks.
- Highly organized, accurate, and capable of working independently.
- Able to work on-site in Grand Rapids three days per week.
Preferred Experience
- Prior payroll processing experience.
- Background in waste, logistics, trucking, construction, or another route- or service-based industry.
- Associate's or bachelor's degree in accounting, or equivalent practical experience (a CPA is not required).
Why Join
- Permanent & Stable: A true permanent role with a 30-year-old local company, not a temporary or contract gig.
- Flexible, Part-Time Schedule: 20–25 hours per week over a predictable three-day on-site schedule. The company offers highly flexible start and end times.
- Competitive Pay: $30–$40 per hour.
- Great Culture: A family-oriented team that sticks together.
- Real Ownership: You will build and run the in-house accounting function, making a direct, visible impact on the business.