Part-Time Administrative Assistant

Part-Time Administrative Assistant

Salary

$23.98 Hourly

Location

Redlands, CA

Job Type

Part Time

Job Number

02151

Department

City Clerk

Opening Date

08/27/2026

Closing Date

9/10/2026 11:59 PM Pacific

Max Number of Applicants

150

• Description
• Benefits
• Questions

Description

Only the first 150 applications will be accepted

$23.98 Hourly

Up to 1000 Hours Per Fiscal Year

The current vacancy is located in the City Clerks Office. However, this recruitment will be used to establish an eligibility list to fill vacancies Citywide.

Under supervision, performs a variety of administrative and clerical duties involved in the support of a City department; and provides general information and assistance to the public.

Examples of Duties

Examples of duties may include, but are not limited to, the following:

• Performs a wide variety of administrative and clerical duties in support of the assigned Department;
• Relieves management and staff of a variety of administrative details;
• Plans, organizes and carries out administrative assignments;
• Researches, compiles and organizes information and data from various sources on a variety of specialized topics;
• Serves as initial contact/resource person for the assigned office; screens calls, visitors and mail;
• Explains regulations, procedures, policies, systems, rules and precedents in response to inquiries and complaints from the public, City staff, representatives of other organizations and others;
• Responds to complaints and requests for information and assistance; Researches and gathers information to provide accurate answers and information;
• Refers more technical questions or issues to appropriate City staff and ensures follow-up to unanswered inquiries;
• Types, formats, composes, proofreads, and produces a wide variety of reports, letters, memoranda, spreadsheets and statistical charts;
• Applies specialized knowledge of departmental and program policies and procedures in determining completeness of applications, permits, records and files;
• Initiates and maintains a variety of files and records for information related to the assigned office including official resolutions and ordinances;
• Maintains budget, purchasing, personnel, payroll, and other records to assist in the management or administration of departmental programs;
• Performs special projects and assignments as requested;
• Maintains calendars of department activities, meetings, and various events;
• Schedules City staff meetings or meetings between City staff and other groups or organizations;
• Coordinates travel arrangements for department staff as necessary;
• Serves as clerical support to various committees, commissions and task forces;
• Prepares, copies, and distributes meeting agendas and related materials, minutes, resolutions or other formal documents;
• Receives payment of fees and issues receipts; maintains records of transactions; and
• Performs related duties and responsibilities as assigned.

Qualifications

Experience:

• One year of responsible clerical experience involving assisting management or administrative staff.

Education

• Equivalent to a high school diploma

Special Requirements:

Essential functions and duties require the following physical abilities and work environment:

• Ability to work in a standard office environment; ability to travel to different sites and locations;
• Regularly required to talk or hear. Required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicants skills, training, and experience for the position.

The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate "See Resume".

Proof of education such as but not limited to, university/college transcripts and degrees must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.

Please note, the City of Redlands' preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification). The City of Redlands utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

For questions regarding this recruitment, please contact Julie Maher atjmaher@cityofredlands.org or Sophia Diaz atsdiaz@cityofredlands.org

Benefits are not included with this position.

01

How many years of clerical experience do you possess including assisting management or administrative staff?

• None
• Less than 1 year
• 1 year
• 2 years
• 3 or more years

02

What is the extent of your formal education?

• None
• High School or Equivalent
• AS/AA (Associate Degree)
• BS/BA (Bachelors Degree)
• MA/MS (Masters Degree) or Higher

03

Please indicate your experience with computers and computer software by selecting all that apply:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Teams
• Google Workspace (Gmail, Docs, Sheets, Drive)
• Adobe Acrobat/PDF
• Data entry/database systems
• Electronic filing/document management systems
• Scheduling/calendar software
• Customer service/case management systems
• No experience with the above software systems

04

Please indicate your experience with the following administrative duties by selecting all that apply:

• Coordinating administrative assignments or projects
• Researching and compiling information
• Responding to public or staff inquiries
• Explaining policies, procedures, or processes
• Responding to complaints or information requests
• Maintaining files and records
• Scheduling meetings and maintaining calendars
• Processing payments and maintaining records
• Coordinating meetings, events, or activities
• No experience with the above duties

Required Question

Employer City of Redlands

Address 35 Cajon St

Redlands, California, 92373

Phone 909 798 7514

Website http://www.cityofredlands.org